Jobs at Mater Misericordiae Hospital

Main Duties

•  Preparing and Managing contracts, Leasing security documents, MOUs, and other legal documents between the Institution and other parties
•  Reviewing and negotiating various agreements and documents with suppliers and customers including sales contracts, confidential agreements, tender documents.etc
•  Communicating with external attorneys to provide legal advice on the issues related to the institution’s obligations, rights, risks and organization privileges if needed
•  Collaborating with other internal departments such as HR, Finance, Marketing to ensure Legal Compliance for the institutions
•  Coordinating with Human Resources, Management Team, or external attorney (if needed) to enforce procedures and policies legally
•  Reviewing and vetting demand letters, statutory notices, pleadings, affidavits, and other relevant litigation documents
•  Guiding on litigation matters
•  Managing litigation records and regular review of litigation matters
•  Liaising with external lawyers to defend the institutions rights involved in contract negotiation, dispute settlement, and litigation if needed
•  Any other related duties assigned from time to time

Qualifications

•  Bachelors of Law LLB degree
•  Diploma from the Kenya School of Law
•  Advocate of the High Court of Kenya with a current Practising Certificate
•  3 years of relevant working experience

Skills and Competencies

•  Excellent drafting and reporting-writing skills
•  Strong working knowledge of contract drafting and Lease transactions
•  Analytical thinker
•  Ability to work under Pressure and meet tight deadlines
•  Excellent interpersonal skills
•  Good verbal and written communication skills

Main Duties

•  Responsible and Accountable for the stocks in the respective store assigned
•  Receiving and inspection of all pharmaceutical products delivered to the stores by suppliers as per the laid down guidelines
•  Ensuring proper carriage, packing, and storage of stock in the store while enforcing safety and easy retrieval
•  Applying proper inspecting procedures with a focus on shelf life, quality, and packaging, LPO, delivery notes, and Invoices. Ensuring all stored items are well labeled and accurately stored in their mapped locations
•  Processing service orders from user departments and issue all stock and non-stock items to various operational areas in the main hospital and external medical centers
•  Performing regular stock counts to ensure physical stock levels are consistent with system stocks every week and during the quarterly stock-take exercises
•  Putting measures in place to trace; and prevent theft and pilferage of the stock
•  Maintaining records for breakages and returned items as per the policy.
•  Returning all defective or near-to-expire items to suppliers within reasonable time to mitigate losses to the Hospital and Supplier
•  Utilization of ERP inventory software to process requisitions and orders, issue stock analysis, and report on stock levels and stock movement trends
•  Maintaining standards of health and safety, hygiene, and security in the store
•  Confirming that all items received conform to the Local Purchase Order, Contract, Delivery Note, and, where applicable, shipping documentation
•  Managing stock levels and Issue stocks under the FIFO method while enhancing expiry Management, mitigating stock-outs, and avoiding obsolescence
•  Submission of invoices and delivery notes twice a week to the Finance Department for payments and regular follow-up of credit notes in an accurate manner to prevent payment disputes

Required Qualifications for the Position

•  Degree in the Procurement related field. Additionally, a diploma in Pharmacy is preferred
•  3 years working experience in procurement and supplies management
•  Member of KISM (Kenya Institute of Supplies Management)

Main Duties

•  Ensuring timely and efficient procurement of goods, works, and services and observing transparency, fairness, and competitiveness
•  Participating in preparing and receiving bidding documents, and ensuring their safe custody
•  Undertaking evaluations, negotiations, and award recommendations for bidding processes related to quotations, expressions of interest, proposals, and tenders as per laid down procedures
•  Sustaining accuracy in preparation of LPOs, GRNs, Issue Notes, Requisitions, and all other documents with the ERP system and manually
•  Preparing reports and ensuring timely reporting to the relevant authorities (s)
•  Ensuring that contracts being submitted for approval have supporting documentation, and have been approved at the appropriate stage
•  Examining, and testing existing contracts and developing new ones as appropriate.
•  Controlling spend and building a culture of long-term savings on procurement costs.
•  Spearheading supplier registration processes and conducting market surveys from time to time
•  Coordinating purchasing and inventory activities on the e-platform
•  Receiving the materials supplied by the vendor as per the local purchase orders, contracts, and associated documents
•  Inspecting deliveries thoroughly for quality, quantity, specification condition, condition, and expiry date
•  Submitting invoices of the materials received from vendors to the Accounts department for payment.
•  Carrying out periodic inventory counts and ensuring the correctness of stock levels at all times and providing reports
•  Following up on stock-outs and escalating information on requested items or alternative solutions
•  Monitoring fridge temperatures, correcting inconsistencies, and safeguarding stock items.
•  Categorizing materials in different product lines and assigned locations.
•  Maintaining neatness and tidiness of the store
•  Issuing, monitoring, supervising stock levels, managing stock movements, and recording transactions as per procedure
•  Sustaining supportive activities and relationships with all stakeholders

Required Qualifications for the Position

•  Degree in Procurement related field
•  3 years working experience in procurement and supplies management
•  Member of KISM (Kenya Institute of Supplies Management)

Main Duties

•  Ordering surgical and pharmaceutical supplies as per scheduled guidelines
•  Overseeing inventory, replenish stock, and optimize stock levels
•  Carrying out periodic inventory counts and ensuring the correctness of stock levels at all times
•  Providing reports of the periodic inventories done and participate in stock take exercise
•  Receiving the materials supplied by the vendor as per the requisition
•  Checking the materials thoroughly for quality, quantity, specification condition, condition, and expiry date
•  Delivering invoices of the materials received from vendors to the Accounts department for payment
•  Following up on stock-outs with procurement and escalate as needed
•  Monitoring fridge temperatures, chart daily temperatures, and report inconsistencies
•  Taking appropriate action for care and preservation of the materials, and report any breakages and/or expiries
•  Ensuring safety precautions and measures are observed for the safety of personnel and materials at the store
•  Categorizing the materials in different product lines and stock in the appropriate locations.
•  Maintaining neatness and tidiness of the store
•  Issuing, monitoring, and recording surgical and pharmaceutical materials for use in theatres.
•  Monitoring expiries, breakages and stock movements
•  Maintaining accurate stock records and file stock documents.
•  Generating reports and submitting to concerned authorities

Required Qualifications for the Position

•  Diploma in Procurement and supply chain Management.
•  3 years of relevant working experience
•  Working in a hospital set up is an added advantage
•  Member of KISM (Kenya Institute of Supplies Management)