Jobs Vacancies at County Assembly Kirinyaga

Duties and Responsibilities
Specific duties will include:

• Overseeing, reviewing and developing of comprehensive public affairs and communications strategies;
• Overseeing corporate communications;
• Advising the Assembly on the best media practices;
• Identifying and coordinating significant events and programmes which require packaging for dissemination to the media and the public;
• Overseeing, designing, innovating and recommending corporate materials for building Assembly’s brand;
• Coordinating all the Assembly public functions;
• Coordinating and reviewing of the Assembly’s corporate image;
• Ensuring that appropriate Public feedback mechanisms are in place;
• Coordinating Assembly’s advertising and publicity;
• Ensuring maintenance of all public affairs and communications records and photographs;
• Developing, supporting and promoting the County Assembly goals through message development, social media creation and media outreach
• Coordinating and reviewing of the Assembly’s Communication policies
• Managing and nurturing relations with critical stakeholders;
• Coordinating provision of protocol services in accordance with the National policies, practices and international norms and conventions Training and developing Officers under him/her ;
• Overseeing production of Assembly Documentaries and Magazines
• Supervising staff in the unit;
• Mentoring and coaching staff in the unit; AND
• Assigning, monitoring and evaluating work performance in the unit;

Requirements for Appointment

For appointment to this grade, an officer must have:

• Served in the grade of Assistant Director – Public Communications/Media Relation Officer for a minimum period of three (3) years
• Master Degree in any of the following disciplines:- Public Communication Public Relations, Mass Communications, Marketing or any other equivalent qualification from a recognized institution or overall work experience of 15 years 10 of which must be in the same field.
• Certificate in leadership course lasting not less than six (6) weeks from a recognized institution
• Registration with relevant professional body with membership of good standing

Skills and Competencies

• Leadership
• Great at public speaking and presenting
• Superb written and verbal communication skills
• Experience networking and building relationships with the press
• Aptitude for strategic problem-solving
• Proficient in all social media platforms, such as Facebook, Twitter, Whatsapp, Instagram etc
• Ability to diffuse tense situations and stay calm in a crisis
• Great attention to detail
• Excellent organizational skills
• Video Editing

Duties and Responsibilities
Specific duties will include:

• Formulation, implementation and interpretation of Records Management Policies and procedures;
• Overseeing the implementation of the records management policies and manuals;
• Supervision of Registry, Sorting and Classifying documents for filing;
• Custody and Maintenance of Assembly documents;
• Ensuring security of information and records in the registry;
• Ensuring mails are received, sorted, opened and dispatched and related registers maintained;
• Ensuring that file movement records are updated and maintained;
• Initiating appraisal and disposal of files, documents and records in accordance with Government regulations;
• Advising on all matters of records management;
• Planning appropriate office accommodation for registries;
• Liaising with relevant departments and professional agencies;
• Digitization of Assemblies documents for circulation and archiving;
• Preparation and submission of budget estimates in the records section
• Supervision of the other staff in the section;
• Coordinating the operations of the section;
• Preparing and submitting budget estimates for registry services; and
• Training and career development of the records management staff.

Requirements for Appointment

For appointment to this grade, an officer must have:

• Served in the grade of Senior Records Management officer in a public entity for a minimum period of three (3) years or a comparable position in any other organization for a total period of 8 (eight) years
• Bachelor’s degree in any of the following: Records/Information/ Management, Archives and Records Management; OR
• Bachelor’s in any social science plus a Diploma in Records/Information Management or equivalent qualification from a recognized Institution
• Proficiency in computer applications; and
• Shown merit and ability as reflected in work performance and results.

Skills and Competencies

• Supervisory skills
• Policy implementation
• Oral/Written Communication skills
• Administrative skills
• Problem solving
• Target setting
• Delivery on work plans
• Pro activeness
• Computer literacy skills.

Duties and Responsibilities
Reporting to the Director Finance and Accounting, duties and responsibilities will entail:

• Compiling, analyzing and formatting financial estimates;
• Taking initial action on budget monitoring; and
• Preparing reports and briefs on budgetary policy issues from user departments.
• Initial evaluation and scrutiny of expenditure proposals and compilation of information
• Required in the budgetary processes;
• Processing of annual budget, revising estimates of recurrent and development expenditures;
• Controlling expenditure commitments as may pertain to the Assembly; and
• Monitoring commitments, expenditures and reimbursements.

Requirements for Appointment
For appointment to this grade, a candidate must have:

• Bachelor’s degree in any of the following disciplines: – Commerce (Finance option), Economics, Business Administration (Finance option), Business Management (Finance option), Finance or any other equivalent qualification from a recognized institution; and
• Proficiency in computer application.

Skills and Competencies

• Ability to get on well with a diverse workforce
• Good knowledge in the field of specialization
• Ability to take instructions
• Administrative skills
• Problem solving skills
• Pro activeness
• Computer literacy skills

Duties and responsibilities

This position is responsible to the Chief Sergeant at Arms and duties and responsibilities will entail:

• Security screening for persons entering the precincts, chamber and the gallery;
• Maintaining safety and proper housekeeping in the chamber;
• Safe custody of the mace;
• Implementing Fire Prevention and other Safety Measures at the County Assembly precincts;
• Routine inspection of the fire equipment;
• Controlling admission of visitors and allocation of parking;
• Implementing security drills;
• Performing chamber and ceremonial duties as per the laid down guidelines;
• Maintenance of decorum, law and order within the precincts of the County Assembly;
• Monitoring CCTV cameras and ensure it is functional and well manned;
• Maintaining members attendance registers;
• Escalating to senior officers any emerging security issues; and
• Preparing conference facilities and ensuring its security and coordinating with other parties to ensure the same when committee undertakes business outside the County Assembly.

Requirements for Appointment

For appointment to this grade, an officer must have:

• Served in the grade of Sergeant-At-Arms II for at least three (3) years OR in the disciplined forces in a rank not less than Inspector for a period of not less than five (5) years for direct appointment; OR
• Bachelor’s Degree in Security Management /Investigations, Criminology and Forensic studies or its equivalent qualification from a recognized institution with at least 3 years work experience in security field;
• Certificate in fire-fighting and first aid;
• A valid certificate of good conduct;
• A Paramilitary/Military Training qualifications; and
• Shown merit and ability as reflected in work performance and results.

Skills and Competencies

• Ability to get on well with a diverse workforce
• Good knowledge in the field of specialization
• Ability to take instructions
• Ability to care for resources
• Disaster Management (Emergency Skills)
• Follow procedures and policies

Duties and Responsibilities

• Operating professional photography and videography equipment including cameras, lights, lenses and audio recording devices;
• Capturing and producing compelling photos and videos in Assembly events
• Selecting and preparing equipment, props and locations for photo shoots, ensuring all technical and logistical aspects are in place
• Editing photos and videos for publication in various formats to enhance quality using standards software
• Organizing and maintaining an archive of digital photos including raw files, edited images and videos and metadata in the appropriate format
• Maintaining all photography and video equipment as expected and engaging relevant stakeholders in case of support required
• Staying updated with the latest trends and techniques in video editing and production

Requirements for Appointment

For appointment to this grade, a candidate must have: –

• Bachelor’s degree in Photography, Visual Arts or related field from a recognized institution;

OR

• A Diploma in Photography/Visual Arts from a recognized institution with at least 5 years work experience of as a professional photographer and Videographer (Proof will be required)
• Proficiency in photo and video editing software such as Adobe premiere and Photoshop
• Excellent technical skills in operating professional photography and videography equipment.
• Demonstrated ability to conceptualize and shoot creative pictures

Skills and Competencies

• Ability to get on well with a diverse workforce
• Good knowledge in the field of specialization
• Ability to take instructions
• Administrative skills
• Problem solving skills
• Pro activeness
• Computer literacy skills.

Duties and Responsibilities

• Allocating of mail to MCA’s Pigeon holes;
• Preventing removal of institutional property without proper and authorized documentation;
• Handling of telephone services at security desks;
• Controlling of vehicular traffic/parking;
• Patrolling of offices, car parks, lounges etc;
• Performing periodical security night duties ;
• Manning the security desk;
• Booking of visitors/guests at the entrances;
• Issuing entry badges;
• Screening members and visitors; and
• Storing visitors’ luggage.

Requirement for Appointment

• At least form four (KCSE) Certificate
• Possession of professional security training will be an added advantage
• At least two years’ experience in similar position
• Be in possession of a first aid certificate
• Have a valid certificate of Good Conduct

Skills and Competencies

• Ability to correspond in English/Kiswahili
• Care for resources
• Execution of instructions
• Interpersonal skills
• Multi-Skilled
• Commitment to duty
• Discipline, Etiquette and Personal Grooming
• Compiles with codes/obligation and safety requirements of the role
• Courteous

Duties and Responsibilities
Duties and responsibilities at this level entail:

• Cleaning of offices, Bo ard ro om, chamb e rs, kitchen, lavatories and all buildings;
• Performing reprographic services;
• Preparing and serving tea;
• Collecting and cleaning utensils;
• Collecting and disposing waste;
• Dusting offices and ensuring habitable office conditions;
• Tending and cultivating gardens; I.e preparing grounds for planting by digging and levelling, planting flowers and life fences, trimming live fences and keeping them at acceptable levels, collecting rubbish on the ground
• Moving or carrying office equipment, furniture and ensuring orderly arrangement;
• Dispatching letters;
• Collecting and delivering documents/ correspondences outside the organization; and
• Delivering documents/correspondences within the organization.

Requirement for Appointment

For appointment to this grade, a candidate must have:

• Kenya Certificate of Secondary Education mean grade D (plain) or any other equivalent qualification; and
• Fluency in English and Kiswahili