1. Mechanical Technician – Nairobi
2. Mechanical Technician – Eldoret
3. Administration Assistant – Nairobi
4. Dispatch Clerk

Mechanical Technician – Nairobi

Mechanical Technician – Eldoret

Jobs at Unga Group PLC

Role Purpose:

This role reports to the maintenance supervisor and will effectively perform preventive, predictive and corrective maintenance on property, plant and equipment to achieve overall efficiency and effectiveness.

Key Duties and Responsibilities:

Plant Maintenance

• Process, plan, implement and control, review and adjust a maintenance schedule for assigned jobs.
• Preventive and condition-based maintenance of machines as per laid down instructions and procedures to ensure smooth running
• Trouble shooting Mechanical equipment and machine failures by inspection and testing and prescribing corrective action and reinstating it back to its working condition
• Ensure efficient machine operations during shift cover
• Initiating purchase requisition for machine spare parts for maintenance
• Identify and report all assets misuse (e.g. machines, spares, tools, etc.)
• Machine modification, improvement and innovation to improve efficiency
• Maintenance checks on building structure and facilities
• Basic maintenance of plant utilities (Generators, Compressors etc.)
• Support maintenance of building, facility and machines at the Central Support Office
• Any other assigned duties by the supervisor

Maintenance Reporting

• Inspection of machines operations and recording of accurate data such as pressures, temperatures etc. to ascertain smooth operation or service requirements.
• Logging details of work performed on data records to enable further action, planning for next service and storage as history.
• Capturing correct and accurate data i.e. task details and time taken on job cards.

Communication & Accountability

• Improve on process accountability through F2F discussions
• Ensure effective communication
• Participate in conflict resolution. Escalate chronic issues that require urgent attention

Continual Improvement Initiatives

• Support PaTaMu, CI, ERM and 6K, initiatives and objectives
• Offer support and training to AM team members
• Continually generate improvement ideas and actively participate in CI projects.
• Improve operational efficiencies through PaTaMu
• Identify process challenges & use PDCA to address bottlenecks.
• Support activities around Unga’s culture code – FIRST.

Safety Health and Environment (SHE) & Food Safety

• Support SHE and GMP/FSMS initiatives and objectives in the department.
• Identify and report all quality and food safety issues during daily operations.
• Participate in the planned workplace safety trainings
• Ensure adherence and compliance to safety requirements

Job Requirements

Minimum Requirements:

• BSc Mechanical Engineering or Diploma in Mechanical Engineering
• Knowledge of preventive maintenance, mechanical installations, welding and fabrication
• Minimum 3 years’ experience in a busy manufacturing company
• Competent in troubleshooting, problem solving, team building, planning and decision making
• Excellent written and verbal communication skills
• Excellent organizational skills

Key Attributes/ Competencies:

• Attention to detail
• Ability to work under pressure with minimal supervision
• Excellent communication and presentation skills
• Ability to maintain sensitive and confidential business information.

Administration Assistant – Nairobi

Jobs at Unga Group PLC

Role Purpose:

The role holder will provide comprehensive administrative and operational support to ensure smooth day-to-day office functioning. This role is responsible for managing office systems, coordinating schedules, supporting meetings, and facilitating communication across internal and external stakeholders.

Key Duties and Responsibilities:

Office Operations & Site Management

• Manage day-to-day office operations to ensure maximum efficiency and alignment with the company’s standards.
• Monitor and manage office supplies inventory including stationery and daily consumables and raise purchase requisitions.
• Coordinate office maintenance, cleanliness, and repairs, working closely with facilities and external vendors to maintain a conducive, safe and professional working environment.
• Actively support the promotion of occupational health and safety (OHS) awareness within the central support office.

Calendar and Meeting Management

• Schedule internal and external meetings, appointments, and multi-stakeholder engagements.
• Coordinate comprehensive meeting logistics, including physical venue booking, catering coordination, board/meeting room preparation, and virtual links (MS Teams/Zoom).
• Send calendar invites, agendas, and pre-meeting materials well in advance; track RSVPs.
• Attend assigned management meetings to take accurate, concise minutes, document action points, and follow up with respective department heads on deliverables.
• Provide high-level administrative support as requested.

Correspondence, Documentation & Project Tracking

• Handle all incoming and outgoing correspondence (emails, letters, phone inquiries) with the utmost professionalism.
• Maintain rigorous physical and digital filing systems, ensuring files are logically structured, securely stored, and easily accessible.
• Maintain absolute confidentiality regarding business records, sensitive employee details, and commercial information.
• Prepare, format, and edit corporate reports, presentations, and official documentation, ensuring strict version control and alignment with corporate branding guidelines.
• Support project execution across central support office by tracking timelines, milestones, and follow-ups on cross-functional initiatives.

Travel, Event Logistics & Stakeholder Liaison

• Arrange comprehensive local and international travel itineraries, including flight bookings, hotel accommodations, ground transport for staff.
• Coordinate logistics for company events, internal workshops, employee engagement initiatives, and high-profile external guest visits.

Financial Administration & Statutory Compliance

• Assist in processing invoices, tracking delivery notes, and managing purchase orders (POs) in alignment with procurement and finance workflows.
• Track and compile budgets for office-related operational expenses (OPEX), highlighting variances to the manager.
• Liaise with external service providers and vendors regarding invoicing, contract renewals, and service delivery.
• Support internal and external corporate audit processes by organizing and retrieving required administrative documentation.
• Assist in compiling and maintaining regulatory, statutory, and licensing documentation relevant to our business operations.

Job Requirements

Minimum Requirements:

• A Bachelor’s degree in Business Administration, Secretarial Studies, Office Management, or a related field.
• Professional certification in secretarial or administrative studies is an added advantage.
• Minimum 1 year experience as an Administrative Assistant or Executive Assistant in FMCG.
• Advanced skills in Microsoft Office Suite (Word, Excel, PowerPoint) and MS Teams
• Experience and knowledge of ERP systems such as SAP

Key Attributes/ Competencies:

• Excellent communication (written and verbal)
• Strong attention to detail
• Time management and prioritization
• Professionalism and confidentiality
• Problem-solving and initiative
• Interpersonal and stakeholder management skills

Dispatch Clerk

Jobs at Unga Group PLC

Role Purpose:

Reporting to the Distribution Supervisor, this position will be responsible for the timely and accurate delivery of items from the warehouse or production to the customer. The job holder ensures that all documentation is in order, transportation arrangements are arranged efficiently, and the correct goods are shipped in accordance with company regulations and customer requirements.

Key Duties and Responsibilities:

Distribution

• Record and coordinate the dispatch of all deliveries, including Finished Goods, By-products, and Interplant Transfers, ensuring accuracy and compliance.
• Issuance of vehicle inspection sheets and tally sheets – blank forms to Security & duly filled forms to UL Tally clerks for each truck prior to loading.
• Maintain a registry of vehicles, physical allocation and daily trips.
• Validating & reconciling delivery yellow copies (Proof of Delivery-POD) after goods delivery to customers, escalating customer claims & filing the PODs daily.
• Keeping custody, recording and requisite issuance of delivery pink copies to transporters for payment upon validation of charges as applicable.
• Daily updating of Excel register for all trucks dispatched to customers, tracking of TAT for PODs return to site & escalation of non-compliance.
• Ensure proper filing of all yellow copies/IPT billing documents.
• Managing and organizing trucks and drivers as per the loading requirements and allocations.
• Ensure the drivers are at the loading bay when required.
• Report any discrepancies between the invoice/delivery note and the physical tally sheets to the Distribution Supervisor.
• Collaborate with the Weighbridge Clerk to improve the TAT for customers.
• Ensure that all the drivers are issued with all the relevant documentation before dispatch.
• Ensure that trucks assigned carry acceptable tonnage as per their capacities.
• Giving proper orientation to new drivers and guide them on unga ways of working and proper handling of all documents related to dispatch.

PaTaMu, Safety Health and Environment, Food Safety & ERM

• Actively participate in 6K, CI, SHE, FSMS, GMP, PaTaMu & ERM activities and initiatives at the department.
• Identify and report all quality, food safety, SHE & ERM issues during daily operations for actions.
• Participate in Root Cause Analysis for missed targets within the Distribution department and timely close identified improvement actions to continually improve the process.
• Assist in timely action closure of all actions relating to PaTaMu, SHE, FSMS & ERM.
• Participate in regular safety tools box awareness sessions and training.
• Participate in hazards spotting and closure of all the potential hazards within the required timelines.

Job Requirements

Minimum Requirements:

• Degree in Logistics/Supply Chain management
• Minimum (1) year experience in FMCG
• Computer proficiency, especially with Microsoft Excel
• Experience working with ERP i.e. SAP is an added advantage

Key Attributes/ Competencies:

• Strong stakeholder management skills
• Customer Focus
• Strong Planning and Organizing skills
• Excellent oral and written communication skills