Open Positions at Brites Management Services

DUTIES AND RESPONSIBILITIES

Tally Management

• Ensure accuracy in sales entry records by verifying daily transactions against system   entries.
• Oversee the recording and reconciliation of goods transferred between locations.
• Maintain precise records of expenses and ensure timely and accurate reconciliation.
• Monitor bank entries to ensure they are correctly recorded and reconciled.
• Manage payroll data entries and ensure they align with approved salary payments.
• Accurately record all import purchases, ensuring proper categorization and documentation.
• Record and reconcile direct import expenses, ensuring alignment with financial statements.
• Perform regular stock reconciliations to ensure accurate inventory records.

Excel-Based Tasks

• Maintain and update tracking registers for all critical documents and files.
• Prepare and maintain summaries of all expenses for monthly financial reviews.
• Consolidate and analyze sales data from mobile vans, providing insights to management.
• Prepare detailed stock reconciliation sheets for internal audits.
• Track and maintain records of demo materials and their usage.
• Manage and track lease agreements for properties, ensuring all income and expenses are recorded.

Administrative Tasks

• Oversee rental property repairs, maintain logs, and ensure timely completion of tasks.
• Keep a register of tenants, track lease agreements, and send timely payment reminders.
• Track renewal dates for licenses and certificates, ensuring compliance.
• Assist with stock counts and branch audits, conducting field visits for verification.
• Assist with dispatch, service coordination, and inspection of mobile van sales.
• Maintain staff details register, manage contracts, and oversee attendance.

QUALIFICATIONS/ REQUIREMENTS/KEY SKILLS

• Minimum 5 years in finance/accounting and administration.
• Sound accounting principles knowledge and understanding, preferably with relevant qualification
• Computer skills (MS office), email etc
• Tally user and data entry (advanced report analysis; stock, bank, debtors)
• Proficient in spoken and written English.
• Ability to perform under pressure
• Ability to multi task, delegate and work as a Team
• Accommodation will be provided by company, local allowance 250,000 TZS additional

DUTIES AND RESPONSIBILITIES

• Build and maintain strong relationships with customers through effective communication, understanding their needs, and offering tailored solutions.
• Conduct outbound sales calls to potential customers from provided leads or databases.
• Maintain a comprehensive understanding of our products/services to provide accurate information and answer customer queries.
• Follow up with potential leads and prospects to convert inquiries into sales.
• Provide regular reports on sales performance, customer feedback, and market trends to the Sales Manager.
• Accurately record customer interactions, sales, and feedback in our CRM system.
• Work closely with other team members and departments to ensure a seamless customer experience.
• Achieve and exceed sales targets and performance metrics as set by the Sales Manager.

KEY REQUIREMENT SKILLS AND QUALIFICATION

• Diploma in a Business Related Course
• Minimum of 2 years experience in customer service or sales
• Excellent verbal communication and interpersonal skills with a persuasive and engaging style.
• Strong problem-solving skills and the ability to handle objections effectively.

DUTIES AND RESPONSIBILITIES

• Assist in the preparation and analysis of financial statements and reports.
• Reconcile and maintain general ledger accounts and perform account reconciliations.
• Process invoices, payments, and other financial transactions.
• Support the month-end and year-end closing processes.
• Ensure compliance with accounting principles and company policies.
• Assist with the preparation of tax returns and other regulatory filings.
• Maintain accurate records and documentation for audit purposes.
• Perform data entry and manage financial records using Sage or Odoo.
• Provide support in budgeting and forecasting processes.
• Assist with internal and external audits as required.

KEY REQUIREMENT SKILLS AND QUALIFICATION

• Degree in Commerce, Accounting, Finance, or a related field, or CPA qualification.
• Minimum of 2 years of relevant accounting experience.
• Experience with accounting software such as Sage or Odoo is preferred.
• Strong understanding of accounting principles and financial regulations.
• Proficiency in Microsoft Office Suite, particularly Excel.
• Excellent organizational skills and attention to detail.
• Strong analytical and problem-solving abilities.
• Effective communication and interpersonal skills

DUTIES AND RESPONSIBILITIES

• Constant internal tests against standards.
• Material classification accuracy at 100% by enforcing segregation of prime sheets from scraps before handing over to dispatch team.
• Advice the production team and management on the best quality practices to ensure efficiency.
• Periodic testing of company’s products by third party (KEBS).
• Site inspection of customer complaints and coming up with CAPA (Corrective and Preventive Action).
• Maintaining proper record of raw material test and assessment report at the head office and branches.
• Analyze and investigate material complaints or reported quality issues to ensure closure in accordance with company guidelines and external regulatory requirements.
• Carefully maintain complaint and nonconformance processing through records and tracking systems, including root cause and corrective actions.
• General supervision of all activities of quality assurance.
• Any other duties assigned from time to time.

KEY REQUIREMENT SKILLS AND QUALIFICATION

• Degree in Industrial or Chemical Engineering
• 3 years of experience in a manufacturing company
• Knowledge of ISO standards
• Excellent Organizing and prioritizing skills required.
• Must be extremely detail-oriented, attention to accuracy.
• Confidentiality & good judgment.

DUTIES AND RESPONSIBILITIES

• Oversee daily front desk operations, including managing room reservations, guest check-ins/outs, and cash handling.
• Ensure adherence to hotel policies, procedures, and standards to maintain operational efficiency and guest satisfaction.
• Ensure guest satisfaction by providing high-quality service and resolving issues effectively.
• Supervise and coordinate the activities of front desk staff, including scheduling, training, and performance management.
• Foster a positive and productive work environment, promoting teamwork and collaboration.
• Prepare and review reports related to front desk operations, guest feedback, and other relevant metrics.
• Communicate effectively with other hotel departments to ensure seamless guest service and resolve any issues that arise.
• Assist with inventory management, including ordering and maintaining supplies for the front desk.
• Perform other administrative tasks as assigned by the Front Office Manager or Hotel Manager.

KEY REQUIREMENT SKILLS AND QUALIFICATION

• Diploma in a Hospitality course
• 3 years experience in a supervisory position in a reputable hotel
• Strong leadership and team management skills.
• Excellent communication and interpersonal abilities.
• Proficiency in front office software and hotel management systems.
• Ability to handle high-pressure situations and resolve conflicts effectively.
• Attention to detail and strong organizational skills.

DUTIES AND RESPONSIBILITIES

• Resolve factory breakdowns in a structured manner ensuring that recurrence is completely eliminated assist machine operators in machine inspection during cleaning (cleaning in place) while ensuring that lubrication is performed appropriately and as per lubrication schedule.
• Evaluates mechanical and electromechanical systems and products by designing and conducting research programs; applying principles of mechanics, thermodynamics, hydraulics, heat transfer, and materials. Evaluate final product overall performance, reliability and safety.
• Alter and modify design to meet requirements and to eliminate malfunctions.
• Work with the maintenance team leader in ensuring that spare parts are documented and new ones ordered on need basis.
• Ability to maintain detailed, accurate records, and prepare necessary reports.
• Schedule and performs AM & PM maintenance procedures a per set policies
• Work closely with the maintenance supervisor in ensuring that spare parts are documented and new ones ordered on need basis as per the set company policies & procedures.
• Ensure mechanical operations, standards and controls are maintained at high quality.
• Resolve motor, pump, conveyor and hydraulic problems.
• Comply with company safety guidelines and procedures and operate within OSHA provisions.
• Set up and operate production equipment in accordance with current good manufacturing practices and set standard operating procedures.
• Any other duties assigned from time to time.

KEY REQUIREMENT SKILLS AND QUALIFICATION

• Degree in Mechanical Engineering
• 3 years experience &Knowledge in stone coated machine maintenance
• Excellent Organizing and prioritizing skills required.
• Must be extremely detail-oriented, attention to accuracy.
• Confidentiality & good judgment.
• Ability to work well independently, and as part of a team.
• Ability to multi-task, Problem-solving skills.
• Computer proficiency in Word, Excel, Power Point, Microsoft.