Procurement Officer at KCA University

JOB OBJECTIVE

The Procurement Officer at KCA University will be responsible for ensuring the efficient and effective procurement of quality materials, goods, and services at the University.

DUTIES AND RESPONSIBILITIES:

Implement the University’s Supply Chain Management work plan.
Prepare Annual Procurement Plans and Asset Disposal Plans.
Prepare bid documents, i.e., Tenders, Requests for Quotations, and Requests for Proposal documents.
Carry out evaluation of bid documents received.
Prepare relevant documentation to facilitate contract drafting.
Liaise with various stakeholders in the vendor onboarding process.
Facilitate the preparation of Local Purchase Orders (LPOs).
Monitor and maintain stock levels and advise user departments appropriately.
Coordinate receiving and recording of invoices, delivery notes, internal requisition purchase documents, and any other relevant documents on behalf of the Department.
Assist in collecting information for quarterly/annual reports for submission to the University Management.
Prepare and compile all relevant documents to support payment of suppliers.
Coordinate issuance of goods to users as per the requests in a timely manner.
Record and forward delivery notes, invoices, and copies of contracts, including LPOs and acceptance certificates for payment.
Participate in the preparation of the departmental budget.
Assist in the development of the University Supply Chain Management policies and procedures.
Any other duty assigned by the supervisor from time to time.

QUALIFICATIONS AND EXPERIENCE

Bachelor’s Degree in Supply Chain Management, Procurement and Supplies Management, or its equivalent from an accredited/recognised institution.
Membership to a relevant professional body and in good standing.
Four (4) years of relevant work experience.

WORK EXPERIENCE

OTHER SKILLS AND COMPETENCIES

Exemplary customer service skills.
Planning & organization skills.
Strong communication skills.
Collaboration and teamwork.
Tech-savvy.

HOW TO APPLY

Interested candidates who meet the above requirements should submit an application letter, a detailed CV including three referees, academic & professional certificates, and a clear copy of your Kenya National ID and KRA PIN certificate via the linked form