New Jobs at Brites Management Services

DUTIES AND RESPONSIBILITIES

• Plan and oversee all crop production activities to ensure timely and effective production.
• Conduct research to develop new farming techniques, seed varieties, and agricultural technologies.
• Develop farming and business strategies to improve crop yield and profitability.
• Develop and maintain the highest level of operational and production efficiency by overseeing all operations.
• Keeping detailed records regarding fields, customers, crops, and samples.
• Evaluate the environmental impact of agricultural practices and recommend sustainable methods to conserve soil, water.
• Develop new varieties of crops and hybrids that are more resistant to disease and pests.
• Area Identification, farmer identification and extension officer identification.
• Educate farmers and agricultural workers on best practices through workshops, demonstrations, and training programs.
• Perform regular crop inspections and preventative maintenance on farm equipment.
• Compiling database to keep track of all estates and relationship statuses/progress/demo executed.

KEY REQUIREMENT SKILLS AND QUALIFICATIONS

• Degree in Agronomy or Agriculture
• Over 3 years’ experience
• Must have worked with Herbs/ Vegetables and Fruits
• Oversee general crop production in the farm
• Experience in food safety and  Quality check
• Exceptional active listening and verbal and written communication skills.
• Strong research, decision making, critical thinking, and problem-solving skills.

DUTIES AND RESPONSIBILITIES

• Organize office activities and procedures to ensure efficiency and adherence to company policies.
• Professionally answering phone calls and promptly responding to inquiries from employees and customers, providing accurate information and assistance as needed.
• Monitor and replenish office supplies to prevent disruptions in daily operations.
• Maintain and update records and databases containing personnel, financial, and other relevant information.
• Assist with HR related tasks such as maintaining employee records, processing payroll and coordinating interviews.
• Uphold confidentiality and discretion in handling sensitive information and documents.
• Provide assistance to colleagues whenever opportunities arise.

KEY REQUIREMENTS

• Diploma/Degree in Office Administration or relevant field is preferred
• Experience in Tendering and HR duties
• Proven experience as an office administrator, office assistant or relevant role
• Excellent knowledge of MS Office and office management software

DUTIES AND RESPONSIBILITIES

• Prepare and review monthly, quarterly, and annual financial statements.
• Support financial decision-making by analyzing profitability and cost management.
• Monitor compliance of various agreements with clients, including the Service Level Agreement.
• Reconcile all business accounts to ensure records match up and no transaction gets lost.
• Handle all accounts payable and receivable on a daily basis to make sure each invoice and expense report is accurate.
• Assist with implementing and maintaining internal financial controls and procedures.
• Support tax compliance activities, including preparing tax returns and ensuring timely tax payment for relevant departments.
• Dealing with company’s payroll by processing wages and employee expense claims.
• Establish and maintain internal controls to safeguard company assets and ensure the integrity of financial transactions.
• Stay up-to-date with industry trends and changes in regulations.

KEY REQUIREMENTS

• Degree in a Business Related field or CPA (K)
• Over 3 years’ experience
• Strong knowledge of accounting principles and practices.
• Experience with financial reporting and financial analysis.
• Proficiency in accounting software with advanced Excel skills.

JOB SUMMARY

• The Facility Manager is responsible for overseeing the efficient operation and maintenance of a facility or buildings, ensuring that it meets the needs of its occupants while adhering to safety, regulatory, and budgetary requirements. This role involves managing a range of tasks related to facility infrastructure, systems, and services.

DUTIES AND RESPONSIBILITIES

• Ensuring the institution meets health, safety and environmentally required standards and complies with all local, county, and national legislation.
• Managing and overseeing building maintenance, renovations, and repairs. You will be in charge of managing building maintenance, renovation projects and repairs of damages by directing landscaping design and activities, managing crews/staff for renovations or new building projects, and scheduling/ following up on repairs and maintenance of building structures and electrical, plumbing, vehicle maintenance, equipment, grounds, housekeeping and other systems.
• Inspecting buildings’ structures to determine the need for repairs or renovations on a weekly basis and sharing maintenance plan with the Directors/DOA.
• Reviewing utilities consumption and striving to minimize costs where applicable.
• Supervising all facilities staff (Housekeepers, drivers, guards, technicians, groundskeepers, etc.) and external contractors. Developing work plans for the department and assigning staff duties regularly.
• Organizing department’s regular meetings to review work plans and any other duties assigned and sharing the minutes of such meetings with the Director/Directors.
• Helping to ensure that procurement/delivery/storage processes adhere to the written procurement policies and contract management procedures of the institution during all ongoing building projects (although procurement and stores staff will take primary responsibility for these functions).
• Providing oversight of all projects in order to promote maximum accountability for resources, best practices, etc.
• Providing regular updates of construction projects undertaken by the institution to the DOA. These updates will include but not limited to;
• Financial position of the project (weekly) against the funds allocated.
• Progress of the project viz-a-viz the approved critical path.
• Weekly reports on the oversight of manpower resources (unskilled vs. skilled labor).
• Providing oversight of the institution’s 24-hour security systems and protocols and       issuing reports to the Director/Directors on violations of any protocols which could cause security threats to the institution.
• Providing oversight of management of the institution’s utilities, communications and IT infrastructure and reporting any incidences accordingly in line with the policies set.
• Developing strategic plans to ensure space, facilities and infrastructural needs are met effectively.
• Implementing and coordinating the waste disposal plan for the institution in accordance with government regulations.
• Ensuring compliance with government regulations and laws on any construction projects, building regulations, transport vehicle regulations, etc. and advising the management accordingly about any changes to such regulations.
• Supervising all aspects of facilities-related contractual work the institution is to be engaged in. This is to ensure that contract agreements entered into by Naomi’s Village will be equitable, beneficial to the organization, properly executed by both parties, and legally binding. The DOA should approve all contracts before they are signed and before any work is begun.
• Managing facilities department’s budgets. You will be in charge of creating and managing the budgets for the department which includes building maintenance and other related activities. You will develop budgets for supplies, personnel, contractors, and other facility needs by ensuring that all operating costs fall within a structured budget for every 4-month period. These budgets must be periodically reviewed with senior management before implementation.
• Participating in appropriate committees with periodic reports, evaluation and updates on areas under management.
• Management of staff and children’s official transport requirements and logistics
• Acquisition and maintenance of support vehicles for the ministry.
• Preparation of project and equipment cost estimates, bills of quantity etc.
• Overseeing the training and development of departmental staff with appropriate skills for efficient service delivery.
• Assisting in the investigation of, acquisition, development and maintenance of land, utilities and other necessary infrastructural requirements for the ministry.
• Reporting to the Director about the progress of the department.
• Conducting performance evaluations for the facility department staff under the guidance of the Director and the HR.
• Preparing and submitting daily progress reports on time to the Directors through the DOA as required.
• Overseeing contractors involved in facility projects and delivery of services in a timely manner.
• Ensuring building operations comply with all Kenyan Government laws and regulations.
• Creating functional strategies and specific objectives for the department by developing policies/procedures to support the functional infrastructure of the institution.
• Any other duties assigned immediate supervisor from time to time.

KEY REQUIREMENTS

• Bachelor’s degree in Facilities Management, Engineering, Business Administration, or related field (preferred).
• Minimum of 5-7 years of experience in facility management or related field.
• Strong knowledge of facility operations, maintenance best practices, and regulatory requirements.
• Excellent leadership, communication, and interpersonal skills.
• Proven ability to manage resources, budgets, and personnel effectively.
• Proficiency in Microsoft Office Suite and facility management software (e.g., CMMS).
• Relevant professional certifications (e.g., CFM (Certified Facility Manager) , FMP( Facility Management Professional),LEED(Leadership in Energy and Environmental Design) are a plus.

DUTIES AND RESPONSIBILITIES

• Compiling, verifying accuracy and sorting information to prepare source data for computer entry.
• Entering data from source documents within time limits.
• Reviewing data for deficiencies or errors, correcting any incompatibilities and checking output.
• Compile, verify accuracy and sort information according to priorities to prepare source data for computer entry.
• Apply data program techniques and procedures.
• Perform regular database backups to secure data.
• Generate reports, store completed work in designated locations and perform backup operations.
• Scan documents and print files, when needed.
• Respond to queries for information and access relevant files.
• Provide data entry support across departments on an ad-hoc basis.

KEY REQUIREMENTS

• Certificate or Diploma from a recognized institution
• Must be computer literate
• Must have prior experience in data entry
• Should be able to analyze and interpret sales data
• Time management skills
• Good Communication skills
• Basic accounting will be an added advantage

DUTIES AND RESPONSIBILITIES

• Develop and manage annual and multi-year budgets that are adequate for the organization’s needs including preparation of periodic budget forecasts.
• Monitor and analyze financial performance metrics and prepare detailed reports for management.
• Reconcile financial statements, including bank statements, to ensure accuracy and compliance with accounting standards.
• Aid in preparing year-end accounts for audit purposes.
• Ensure operational compliance with policies, procedures, and regulations for any necessary entities.
• Handle vendor and statutory payments.
• Manage employee reimbursements, oversee employee impress charges, and reconcile impress accounts.
• Reconcile bank accounts and general ledger accounts as assigned.
• Respond to inquiries from staff regarding budgets, deposits, disbursement, and grant reporting requests.
• Assist in reconciling all balance sheet and income statement accounts on a monthly/quarterly basis as indicated by the monthly closing schedule.
• Provide financial advice and support to management to help make informed business decisions.
• Process payroll and report payroll taxes for the organization
• Perform basic office management duties as requested.
• To perform any other duties as may be assigned from time to time by Finance Lead
• Stay updated on industry trends and changes in regulations that may impact hotel finances.

KEY REQUIREMENTS

• Bachelor of Commerce or  CPA-K
• At lease 3 years experience working in a Hotel/ Restaurant
• Proficiency in accounting software (e.g., QuickBooks, Xero) and Microsoft Excel.
• Excellent analytical and problem-solving skills with keen attention to detail.
• Ability to prioritize tasks and meet deadlines in a fast-paced environment

DUTIES AND RESPONSIBILITIES

• Organize office activities and procedures to ensure efficiency and adherence to company policies.
• Professionally answering phone calls and promptly responding to inquiries from employees and customers, providing accurate information and assistance as needed.
• Monitor and replenish office supplies to prevent disruptions in daily operations.
• Maintain and update records and databases containing personnel, financial, and other relevant information.
• Assist with HR related tasks such as maintaining employee records,processing payroll and coordinating interviews.
• Uphold confidentiality and discretion in handling sensitive information and documents.
• Provide assistance to colleagues whenever opportunities arise.

KEY REQUIREMENTS

• Diploma/Degree in Office Administration or relevant field is preferred
• Experience in Tendering and HR duties
• Proven experience as an office administrator, office assistant or relevant role
• Excellent knowledge of MS Office and office management software