• Nine (9) years cumulative experience, three (3) years of which should have been at the grade of Assistant Office Administrator I or in a comparable position in the Public or Private sector;
• Holds Diploma in Secretarial Studies from the Kenya National Examinations Council (KNEC)/recognized institution;
• Membership to a relevant professional body in good standing;
• Proficiency in computer applications; and
• Demonstrated merit and ability as reflected in work performance and results.

Responsibilities:

JOB PURPOSE

The Office Administrative Officers are responsible for ensuring an organization’s operations run smoothly by effectively managing calendars, handling communication, and maintaining office records.

JOB DESCRIPTION

• Taking oral dictation;
• Using e-office to research and process data;
• Operating office equipment;
• Attending to visitors/clients;
• Handling telephone calls;
• Booking rooms and conference facilities;
• Handling customer inquiries and complaints;
• Ensuring security of office records, equipment, and documents, including classified materials;
• Ensuring security, integrity, and confidentiality of data;
• Updating an up-to-date filing system in the office;
• Preparing responses to routine correspondence;
• Managing office protocol and etiquette;
• Managing petty cash;
• Identifying areas of risk in the department;
• Implementing the department’s charter;
• Promoting Business Process Re-engineering (BPR);
• Implementing the business continuity plan for the department; and
• Fostering a corporate culture that promotes ethical practices and good corporate citizenship.

Qualifications, Skills and Experience Required:

For appointment to this grade, an officer must have:

• Cumulative service period of three (3) years relevant work experience in the grade of Administration Officer II or in comparable position in the Public or Private sector;
• Bachelor’s Degree in Public/Business Administration, Office Management, and Social Science or equivalent qualifications from a recognized institution;
• Proficiency in computer applications; and
• Shown merit and ability as reflected in work performance and results.

Responsibilities:

JOB PURPOSE

This cadre will be responsible for providing support services in transport logistics, office management, outsourced services, asset inventory and other related support services to the organization.

JOB DESCRIPTION

• Identifying proper office accommodation of staff within the Authority;
• Monitoring the movement of equipment;
• Ensuring office machines are serviceable;
• Implementing renewal of insurance policies/visas/transport Licensing Board certificates;
• Ensuring the maintenance of the Authority’s assets; and signing of vehicle work tickets;
• Supervising administration staff including drivers and office assistants;
• Ensuring maintenance of office equipment and machines;
• Monitoring the location and movement of equipment;
• Maintaining records of the Authority’s assets; and
• Ensuring daily and weekly cleaning services at the Authority.