Job Vacancies at AMSOL

Duties and Responsibilities

• Oversee all the content production, media communications, and social media interactions by the Institute as well as creating reports and presentations for relevant stakeholders
•  Develop the annual report, brochures, pamphlets, and other related marketing communication Ensure the Institute’s website remains current
• Create and develop strategic communication plans for the Institute aligned to the mission and strategic plan
• Lead the Communications team in translating data, evidence and learnings from the institute’s programmes into compelling narratives and action points that are shared with key stakeholders and the public
•  Manage the Company’s staff and consultants whose roles fall under Communications, Content Creation, and Public Engagement
• Manage the Communications and Public Engagement programme budgets
• Assist in the strategic development and implementation of the institute’s Public Engagement Programme
• Assist in the development of Monitoring and Evaluation (M&E) systems and strategies for the Communications and Public Engagement programmes, and guide their implementation
• Develop and maintain relationships with partner organizations and funders
• Work with the CEO and Fundraising Working Group to support fundraising through grant writing and other resource mobilization activities
• Represent the institute at conferences and meetings with other NGOs, funders, experts, and consultants (this may include domestic or international or travel)

Qualifications

•  Bachelors or Masters Degree in Communications, Journalism, Marketing, or any other relevant field
• At least five years of senior communications experience in a substantively similar professional environment, such as a non-profit, consultancy, higher education institution, or think tank
• Strong verbal and written communication skills in English and proven ability in science communication, across a variety of audiences
• Prior experience managing social media and digital platforms. This includes experience in developing social media campaigns, online advertising and marketing, media outreach, and web development.
• Experience in podcasting and other new media is a plus
• High degree of proficiency Microsoft Office (Word, Excel, PowerPoint) and Google Drive
• Attention to detail and strong organizational, analytical, and critical thinking skills
•  Curious individual with ability to work both independently and collaboratively, and to seek assistance with projects as required
• Ability to supervise staff and delegate work effectively
• An interest in continual learning and professional growth
• The ability to thrive in a role with a great deal of autonomy in an environment that is highly collaborative, communicative, and team-oriented
• Commitment to the Institute’s mission and values
•  Flexibility and a sense of humor

Primary Duties and Responsibilities

• Scan for new opportunities and keep up to date with developments in research, public engagement, and relevant programmatic activities and opportunities and keep this information updated in the Voices Programme Database
• Support the implementation of the institute’s Voices Programme strategy and plan, including the institute’s Connects Network, which is a strong component of the programme
• Support the management of the institute’s Connects Network, including database management, and following up on alumni surveys and relationship building
• Support the institute’s Voices Officer with planning of all institute’s Voices Programme activities and events locally, internationally and online
• Support the Strategic Partnerships Lead with maintenance of all institute’s partners in line with the Strategic Partnerships framework, especially supporting institute’s Alumni via the Connects Network activities and workplans
• Carry out administrative tasks associated with this work, such as attending institute’s meetings, responding to messages, and reporting on activities
• Support programme researchers in the development and implementation of research uptake plans for specific research projects
• Provide research and editing support to senior staff and contribute to reports, commentaries, and any other outputs as will be advised by senior colleagues within Programmes Team
• Work with the Voices Programme Officer to assist the Communications Team in some content creation including contributing to podcasts, Voices Digest, op-eds, publications, newsletters, and miscellaneous data and research

Qualifications

• Undergraduate degree in Public Policy, Journalism, Communications, English, International Relations, Social / Physical Sciences or related field.
• At least 3 years post-graduation experience in a similar role, preferably in public engagement, science communication, research, or programme management at a non-profit/NGO, research institution, institution of higher learning, development agency, consultancy, or think tank.
• Intermediate or strong proficiency in Excel and other Microsoft Office applications
• Demonstrated ability to write research reports, assess and edit analytical reports, policy recommendations, and commentaries
• Strong research skills, including familiarity with research repositories and databases (e.g. Google Scholar, ERIC, etc.) and reference management tools (such as Zotero, EndNote, etc.)
• Excellent writing and verbal communication skills in English. Proficiency in French or Portuguese would be an added advantage.
• Must possess a self-starting, entrepreneurial mind-set and be able to work well independently and in teams
• Candidates should possess sound judgement and impeccable integrity, positive attitude and creative outlook, as well as attention to detail and strong organisational, analytical, and critical thinking skills.
• Curious individual with ability to work both independently and collaboratively, and to seek assistance with projects as required.
• An interest in continual learning and professional growth
• The ability to thrive in a role with a great deal of autonomy in an environment that is highly collaborative, communicative, and team-oriented.
• Strong interpersonal skills and the ability to work in a diverse and inclusive setting
• Commitment to the Institute’s mission and values.

Terms of Offer

• Competitive salary
• 21 days of paid leave
• 10 days of paid sick / family leave
• 3 months paid parental leave, in the event of the birth or adoption of a child by the employee or employee’s partner
• Health insurance and pension
• Operating on a four-day work week
• Flexi-hours and hybrid working
• Access to a wellness fund
• Access to a professional development fund
• Quarterly data bundles

Primary Duties and Responsibilities
The Voices Programme Officer will report to the Director of Programmes (DoP).

This position includes but is not limited to the folowing duties:

• Support the Director of Programmes in planning Programme activities and events locally, internationally, and online
• Support the implementation of strategy and plan, including the Connects Network strategy
• Support the management with higher level follow-up on funding, alumni activities that are aligned with strategic partnerships
• Support the organisation with maintaining the Faling Wals Nairobi Hub and keeping the organisation updated on Hub activities, as well as strategic opportunities for both the organisation and beneficiaries
• Support the Strategic Partnerships Lead with maintenance of all partners in line with the Strategic Partnerships framework, especially supporting Alumni via the Connects Network activities and work plans
• Support with administrative tasks associated with the Programme, such as attending meetings, responding to messages, reporting on activities, and scanning for new opportunities and keep up to date with developments in research, public engagement, and relevant
  programmatic activities and opportunities
• Support the Research arm of the Programme in the development and
  implementation of research uptake plans for specific research project, reports, commentaries, and any other outputs as will be advised by the Director of Programmes
• Liaise with the Communications Team in producing key Voices Programme outputs of the Podcasts, Voices Digest, op-eds, publications, newsletters, and relevant programmatic data and research

Qualifications 

• Undergraduate degree in Public Policy, Journalism, Communications, English, International Relations, Social / Physical Sciences or related field. Masters Degree in above fields strongly preferred.
• At least 3 years post-graduation experience in a similar role, preferably in public engagement, science communication, research, or programme management at a non-profit/NGO, research institution, institution of higher learning, development agency, consultancy, or think tank.
• Intermediate or strong proficiency in Excel and other Microsoft Office applications
• Demonstrated ability to write research reports, assess and edit analytical reports, policy recommendations, and commentaries
• Strong research ski ls, including familiarity with research repositories and
  databases (e.g. Google Scholar, ERIC, etc.) and reference management tools (such as Zotero, EndNote, etc.)
• Excellent writing and verbal communication ski ls in English.
• Must possess a self-starting, entrepreneurial mind-set and be able to work well independently and in teams
• Candidates should possess sound judgement and impeccable integrity, positive attitude and creative outlook, as well as attention to detail and strong organisational, analytical, and critical thinking skils.
• Curious individual with ability to work both independently and collaboratively, and to seek assistance with projects as required.
• An interest in continual learning and professional growth.
• The ability to thrive in a role with a great deal of autonomy in an environment that is highly collaborative, communicative, and team-oriented.
• Strong interpersonal skills and the ability to work in a diverse and inclusive setting.
• Commitment to the Institute’s mission and values.

Primary Duties and Responsibilities

This position includes but is not limited to the following duties:

• Co-developing and planning the outreach and information strategies aimed at promoting consistent awareness and understanding of the work and the expertise of the institute Alumni and Fellows through digital and traditional media;
• Working with the Programme’s team to translate Fellows research study findings and the Alumni commitments to action into newsworthy or compelling human interest stories for campaigns, media communications, policy engagement and funding;
• Working with the Fellows to tell their own stories including their big ideas, and why their research matters to different audiences including non-scientific audiences.
• Lead in developing and conceptualizing outputs that communicate findings from institute’s programmes including the Fellow’s surveys and internal research reports;
• Devising innovative approaches with the Communications team to increase the visibility and awareness of the Fellows and Alumni work and expertise among relevant stakeholders;
• With the support of the Communications Officer, developing information products, including but not limited to social media content, blog posts, op-eds, human interest stories, newsletter, website and annual report articles, audio-visual presentations, case studies, feature stories, press releases, podcasts, etc., relating to the activities, expertise and work of the Fellows and the Alumni;
• Assessing incoming media inquiries and communication-related requests for Fellows and Alumni work and expertise and provide advice on response modalities in consultation with the Communications team;
• Responsible for environment scanning and maintaining a watching brief for Institute and with consultations with the Communications team, actively supporting in responding to relevant media queries.
• Preparing and uploading pre-approved social media content/campaigns to Institute’s social media accounts and measure the success of every account;
• Ensuring institute’s participation in online conversations relevant to its mandate in a voice that is appropriate to how the institute communicates online;
• Providing monthly reports on our social media analytics and for donor reports and identify areas of improvement;
• Stay up to date with the latest social media best practices and technologies and advise the organisation on the best practices.
• Participate in the synthesis of innovative research translation activities under the institute’s Voices

Qualifications

• A minimum of three years of progressively responsible experience in strategic communications (in an academic or research environment), public relations social media or related field;
• Experienced in implementing communication strategies and plans to meet strategic requirements;
• Highly developed writing skills, with a demonstrated ability to tailor writing style for different audiences and for different media;
• Accuracy, attention to detail and highly organised;
• Social media strategist using social media for brand awareness and impressions;
• Excellent knowledge of Instagram, Facebook, Twitter, LinkedIn and TikTok and their back end and other social media best practices including SEO and web traffic metrics;
• Experience with social media management applications like Hootsuite
• Ability to work in a team
• Ability to multitask
• Critical thinking and problem-solving skills
• Self motivated and an initiative taker
• Team player
• Good time-management skills
• Great interpersonal and communication skills

Terms of Offer

• Competitive salary
• 21 days of paid leave
• 10 days of paid sick / family leave
• 3 months paid parental leave, in the event of the birth or adoption of a child by
  the employee or employee’s partner
• Health insurance and pension
• Operating on a four-day work week
• Flexi-hours and hybrid working
• Access to a wellness fund
•  Access to a professional development fund
•  Quarterly data bundles

Primary Duties and Responsibilities

The Research Officer is a member of Programmes Team. They will report to the Director of Programmes (DoP).

Their key duties and responsibilities will be:

Research project co-creation and support

• Collaborate with senior leadership to continue and expand on existing research projects, as well as plan new research activities that promote Mawazo’s strategic mission.
• Support senior leadership with managing relationships and communications with research participants, research stakeholders, contract research assistants, consulting experts, external research reviewers, and academic and non-academic publishers.

Data collection and analysis

• Manage the day-to-day execution of research activities as directed by senior leadership.
• Identify, review, and summarise institutionally-relevant findings from peer reviewed and grey literature as requested by staff.
• Support in the creation and administration of research instruments and data collection tools (e.g. surveys, questionnaires, etc).
• Monitor the collection of research data both from Mawazo’s staff and beneficiaries and third-party research participants.
• Clean and organise research data to ensure data quality, including through data validation and verification.
• Communicate research data using a diverse range of visualisation techniques and descriptive statistics.
• Apply a range of quantitative and qualitative research methodologies as needed for specific projects and outputs.

Research communication and dissemination

• Support in drafting research reports, scientific publications, white papers, and conference presentations.
• Assist communications team to develop content for opinion editorials, policy briefs, blogs, newsletters, newspaper articles, and annual and donor reports as needed.
• Assist team to develop and facilitate research dissemination events with stakeholders audiences, including workshops, conferences, and webinars.

Other cross-programme responsibilities

• Assist with writing grant proposals, specifically by providing data and evidence that makes the case for the value of interventions.
• Coordinate the maintenance and expansion of the Institute’s database of contacts and stakeholders.
• Collaborate closely with monitoring, evaluation, and learning staff to support in data analysis and interpretation.

Qualifications

• A post-secondary degree (Bachelors required, MA or MSc preferred) in either the natural or social sciences. Prior experience working in an institution supporting the higher education or the research sector in Africa would be an added advantage.
• Proven track record and experience in applied gender research
• At least 5 years post-bachelors or 2 years post-masters experience working in a research role at a non-profit/NGO, research institution, institution of higher learning, development agency, consultancy, or think tank.
• Demonstrated competence in supporting research projects and collecting and analysing both qualitative and quantitative data.
• Strong verbal and written communication skills in English. Good command of either French, Portuguese, or Arabic would be an added advantage.
• Proficiency in Microsoft Office and Google Workspace, with expertise in Microsoft Excel and Google Sheets as well as other diverse data analysis tools.
• Proficiency with statistical analysis software such as R, Stata, or SPSS, and qualitative data analysis software such NVivo or ATLAS ti would be an added advantage.
• Attention to detail and strong organisational, analytical, and critical thinking skills.
• Curious individual with ability to work both independently and collaboratively, and to seek assistance with projects as required.
• An interest in continual learning and professional growth.
• The ability to thrive in a role with a great deal of autonomy in an environment that is highly collaborative, communicative, and team-oriented.
• Strong interpersonal skills and the ability to work in a diverse and inclusive setting.
• Commitment to the Institute’s mission and values.

Duties and Responsibilities

• Assisting with the preparation of operating budgets, financial statements, and reports
• Monitoring the petty cash accounts regularly, to ensure that adequate funds are available and     appropriately disbursed
• Processing requisition and other business forms
• Assisting with grant management and reporting
• Advising other departments on best practices related to fiscal procedures
• Analysing financial data and assisting with audits, reviews, and tax preparations
• Reviewing existing financial policies and procedures to ensure regulatory compliance
• Providing assistance with payroll administration
• Keeping records and documenting financial processes

Requirements

• Undergraduate degree in Accounting, Finance, Business Administration, or related field
• CPA (K) certification
• At least 2 years’ experience in a similar role
• Proficiency in integrated financial management software, such as QuickBooks
• Extensive knowledge of accounting standards and fiscal procedures
• Exceptional attention to detail
• Excellent collaboration and communication skills
• Great analytical and problem-solving abilities

Duties and Responsibilities

• Conceptualise, draft, and design i lustrations from existing publications/reports and content for website and social media campaigns, events and special projects as per brand guidelines.
• Create concepts and ideas to visually communicate brand and goals as per the Strategic plan.
• Work with the communications team to develop sketches, storyboards, animatics, and style frames to visualize concepts for website and social media.
• Artistically showcase technical and statistical material through fun, creative, and interactive content for users.
• Incorporate animation, video animation, still photography and other innovative design concepts in visual outputs
• Design timely and quality visuals for the annual report and the monthly newsletter · Submit first draft design concepts, incorporate feedback and produce timely and high-quality final communication products
• Testing graphics across various media
• Label and archive all design materials to ensure easy access
• Attend Comms meetings to ideate design concept
• Perform any other task assigned

Qualifications

• Bachelor’s Degree in Graphic Design or a related Fine Arts Field
• At least 3 number of years’ experience in graphic design work for comparable organizations such as nonprofits or social good campaigns
• Strong verbal and written communication ski ls in English and proven ability in science communication, across a variety of audiences
• Prior experience managing creative projects
• High degree of proficiency of Canva, Adobe, Microsoft Office (Word, Excel, PowerPoint) and Google Drive and other online design tools
• Excellent analytical ski ls to translate complex ideas into aesthetically pleasing, understandable, attention-grabbing information.
• Attention to detail, high level creativity and thinking outside of the box
• Curious individual with ability to work both independently and collaboratively, and to seek assistance with projects as require

Responsibilities

Primary Duties

This position includes but is not limited to the following duties:

• Support HR operational activities or projects that are aligned to business
• Needs and compliance, following standard processes and ensuring alignment with wider policies.
• Update company policies in accordance to the labor laws.
• Respond to queries of staff, understanding their issues and ensuring policies, procedures, processes, and tools are available and correctly applied to support them.
• Contribute to the effective supervision of the employment relationship between and its staff, by administering conditions of service and contracts
• Support and deliver onboarding activities to ensure new employees have a positive experience of the institute and are successfully integrated into their new role and the organisation
• Capture all staff leave and sick off data in the Leave system and briefing of staff on modalities in the application
• Assists in planning events, conferences, meetings, seminars, with responsibility to make all necessary arrangements, including travel and other details

Requirements

• A Bachelor’s degree in Human Resource Management, Business Administration, or a related field.
• Proven experience (usually 3-5 years) in a similar HR or administrative role.
• Experience in recruitment, payroll management, and employee relations.
• Administrative experience in managing office operations.

Responsibilities

• Assist in implementing the communications strategies & work-plans, campaigns, events and other initiatives in support of the client and its programmes.
• Maintain and prepare a monthly content calendar guided by international days (UNESCO calendar) around women, science, and higher education and other activities. This includes developing copies for review and schedule approved copies on Hoot suite and publish on our socials
• Assist in researching, preparing, fact-checking, editing, and producing technical communications materials including white papers, Op-eds, newsletter, press releases, blog posts, fundraising material and social media content for various audiences and ensuring their timely dissemination. This includes conducting interviews with beneficiaries.
• Assist in preparation of reports, presentation and other documents. E.g., the Annual Report, survey Report, Donor Reports etc.
• Follow up with Designers, Videographers and Programme Associates on communications initiatives and messaging needs of the organization.
• Track analytics and create reports detailing successes and failures of communications campaigns on and off social media.
• Weekly checking of the newsletter dedicated and the general contact emails for any responses that require our attention.
• Maintain an up-to-date database of partners, journalists and media organizations within our networks.
• Maintain digital media archives including photos and videos for all events concurrently with updated promotional materials.
• Any other task as may be assigned.

Qualifications

• Education: Degree in Communications, Political Sciences, Public Information, International Relations or a related field.
• 2+ years prior experience in a communications role including working in media, journalism, advocacy, or communications and marketing contexts. Experience in a science communications role is an added advantage.
• Grounded knowledge of the Sustainable Development indicators, framework and goals.
• Must possess exceptional writing skills (sample works required) and be able to compose engaging and accurate content that can be technical in nature.
• Very good technical affinity for media contexts including knowledge of a wide range of multimedia, web (CMS) and digital tools.
• Understand the best practices of main social media channels including Facebook, Instagram, YouTube, etc.
• Strong communicator who works well independently and with a team.
• Good time management skills and the ability to juggle multiple projects simultaneously.
• Knowledge of Adobe Photoshop, InDesign, and Illustrator is an asset.
• Understanding of communications, public relations and marketing best practices.
• Ability to think strategically and identify ways to continually improve communication efforts.
• Resourceful and able to take initiative even when given minimal direction.

Responsibilities

Primary Duties and Responsibilities

• The Fellowship Programme Associate is a member of the organization Fellowship Programme. They will report to the Fellowship Programme Lead (direct Lead) with a dotted line of reporting to the Director of Programmes (DoP).
• The Fellowship Programme Associate’s responsibilities fall into six main areas. These tasks listed are representative, and other duties may also be assigned.

Programme Management

• Support the Director of Programmes and Fellowship Programme Lead in planning yearly Fellowship activities and keeping the programme calendar updated.
• Assist the Fellowship Programme Lead in the recruitment, review and onboarding of candidates for the Fellowship programme.
• Assist the Fellowship Programme Lead and Director of Programmes in managing the relationship between the Fellowship team and Fellows and support with communication between both.
• Work with the Fellowship Programme Lead to prepare information packages for the Fellowship programmes, and send materials to programme participants and external audiences in a timely manner.
• Work alongside the Fellowship Programme Lead to streamline information management for the Fellowship programmes.
• Work with the Fellowship Programme Lead to create Standard Operating Procedures (SOPs) and workflow documents for all Fellowship activities.
• Provide year-round support for all aspects of the administration of the Fellowship, Alumni and Mentorship programmes
• Manage and maintain the Fellows records
• Work with the Fellowship Programme Lead to coordinate work activities, meet deadlines, and provide support where needed

Training & Development

• Assist the Fellowship Programme Lead, Director of Programmes and other external training consultants in the management and delivery of the training & development courses.
• Assist the Fellowship Programme Lead in the planning and execution of online and in-person events for the Fellowship’s training and professional development courses.
• Manage and maintain the opportunities database and report to the Fellowship on this regularly.
• Work with the Fellowship Programme Lead and Director of Programmes (DoP) to identify organisations to partner with for capacity building and training opportunities

Mentorship Programme

• Support in planning yearly mentorship activities and keeping the mentorship programme calendar updated
• Assist in the planning and execution of online and in-person events for the Mentorship programme
• Assist in the recruitment and onboarding of Mentors for the Mentorship programme
• Support in maintaining communication between Fellows and Mentors
• Support the in day-to-day management of the mentorship programme

Grant Management

• Assist the Fellowship Programme Lead in the recruitment, review and onboarding of Fellows Fund applications every cycle.
• Support the Fellowship Programme Lead to manage Fellows Fund grants cycles including preparation of PRFs, collection of receipts, auditing of budgets and review of final reports.

Alumni Programme

• Support in planning yearly activities and keeping the programme calendar updated
• Assist in the planning and execution of online and in-person events for the Alumni programme
• Assist in maintaining communication between the institute and alumni

Monitoring, Evaluation and Learning

• Support the MEL Lead in monitoring and evaluating the progress of the Fellowship
• Programme and its components by disseminating surveys, managing feedback responses and writing progress reports
• Support the MEL Lead in monitoring and evaluating processes by updating programme trackers and contact databases

Qualifications

• A bachelor’s degree in a social science or STEM field is required
• 2-5 years of experience working in a substantially similar professional environment, such as a non-profit, consultancy, or think tank, including direct experience in operations and project management roles
• Strong verbal and written communication skills in English, with Kiswahili or other local language proficiency preferred
• Attention to detail and strong organisational, analytical, and critical thinking skills
• Curious individual with ability to work both independently and collaboratively, and to seek assistance with projects as required
• An interest in continual learning and professional growth
• Commitment to the Institute’s mission and values

How to Apply