ROLE PURPOSE: 

The Finance Intern will support the Finance team in delivering the objectives in a timely and accurate fashion.  This is a key role as it will pivotal in ensuring timely payment processing of all payables and liabilities in the Country Office.

SCOPE OF ROLE:

Reports to: Finance Coordinator

Staff directly reporting to this post:None

KEY AREAS OF ACCOUNTABILITY:

Financial accounting and Treasury

• Supports the finance team members in invoice reconciliation on the ProSave platform by reviewing documentation for accuracy and completeness.
• Prepares Mpesa Payment Vouchers authorization and payment.
• Supports the finance team in the filing and archiving process to ensure safeguarding of finance documents and ease of document retrieval
• Prepares the General Ledger and Cash Offline Spreadsheets (GLACOS), ensuring accuracy in charge codes.
• Supports with the monthly bank reconciliation process.
• Supports in processing monthly payroll statutory deductions to the regulatory authorities.
• Prepares General Ledger and Cash Offline Spreadsheet for posting in the financial system.
• Back up of finance documents in DMS on a timely manner
• Performs single account/balance sheet account reconciliations on a weekly basis, preparing schedules for review by the Finance Officer.
• Prepares adjustments and reallocation Journals.
• Cooperates and assists with audit requirements.
• Ensures compliance with SCI rules and regulation in day to day execution of duties
• Any other duties as may be assigned by the supervisor.

Others

• Uploading Manual payments in Pro-Save and ensure they are approved for payment.
• Support with proper archiving of financial supporting documents.

SKILLS AND BEHAVIOURS (our Values in Practice)

Accountability:

• holds self-accountable for making decisions, managing resources efficiently, and achieving and role modelling Save the Children values.
• holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.

Ambition:

• sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same.
• widely shares their personal vision for Save the Children, engages and motivates others.
• future orientated, thinks strategically and on a global scale.

Collaboration:

• builds and maintains effective relationships, with their team, colleagues, members, external partners and supporters
• values diversity, sees it as a source of competitive strength
• approachable, good listener, easy to talk to

Creativity:

• develops and encourages new and innovative solutions
• willing to take disciplined risks

Integrity:

• Honest, encourages openness and transparency

QUALIFICATIONS AND EXPERIENCE

• Undergraduate degree in Accounting/finance or equivalent or Professional Accounting qualification.
• At least 1 year Experience working in accounting (not-for-profit accounting preferred)
• Computer fluency; highly competent using Microsoft Excel and other MS applications.
• Familiarity with computerised accounting systems
• Ability to gather facts and data, scrutinise with ease, determine a logical solution and resolve issues with minimal supervision.
• Proven ability to handle challenging workload.
• The highest level of integrity and commitment to prevent corruption.
• Strong interpersonal skills and ability to interact with all departments in the Regional.
• Willingness to undertake occasional travel to the Country Offices for training, support and
• Experience working with colleagues based in complex country contexts would be an asset.
• Local or international accounting qualification (completed or part-completed) desired.

Internship Opportunities at Save The Children

CHILD SAFEGUARDING: 
Level 3 – the responsibilities of the post may require the post holder to have regular contact with or access to children or young people

ROLE PURPOSE:

• He/ She will provide coordination support on the safety and Security under the guidance of the Operations Coordinator.

Reports to: Operations Coordinator.
KEY AREAS OF ACCOUNTABILITY:

• Liaise with Admin Team for visitor’s tracker and ensure all visitors are booked for security briefing either prior to their travel or within 24 hours upon arrival.
• Support the Operation Coordinator in compiling routine security reports and ensure relevant databases are accurately updated at all times.
• Assist in compiling daily security information to facilitate monthly reporting and the decision-making process.
• Assist in the planning and preparation of field visit support.
• Update and maintain an up-to-date security/communication tree and conduct monthly tests of the security/communication tree.
• Support staff in reporting incidents in Datix
• Support the Operation Coordinator during Staff training
• Support in the emergency and contingency planning documentation.
• Support the Operations Coordinator to ensure that security management in emergency response procedures are appropriately documented and shared to all staff.
• Provide back-up support to the Operations Coordinator in emergency response
• Provide feedback to field staff in response to security-related inquiries; raise inquiries with the Operations Coordinator where technical support is required
• Inspect and evaluate workplace environments, equipment and practices for regulatory compliance
• Perform any other related tasks as may be assigned.

SKILLS AND BEHAVIOURS (Our Values in Practice)

Accountability:

• Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling SCI’s values.
• Holds the partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance, and applying appropriate consequences when results are not achieved

Ambition:

• Sets ambitious and challenging goals for themselves, takes responsibility for their own personal development, and encourages others to do the same
• Widely shares their personal vision for SCI, engages and motivates others
• Future-oriented, thinks strategically.

Collaboration:

• Builds and maintains effective relationships with their team, colleagues, Members and external partners and supporters.
• Values diversity sees it as a source of competitive strength.
• Approachable, good listener, easy to talk to.

Creativity:

• Develops and encourages new and innovative solutions.
• Willing to take disciplined risks.

Integrity:

• Honest, encourages openness and transparency.
• Commitment to Save the Children Values.

QUALIFICATIONS, EXPERIENCE AND ATTRIBUTES

Essential

• Bachelor’s Degree in Project Management, Criminology, and Security Studies or other related fields
• Highly developed interpersonal and communication skills, including influencing, negotiation
• Highly developed cultural awareness and ability to work well in an international environment with people from diverse backgrounds and cultures
• Strong results orientation and commitment
• Ability to use Excel, Word, and Outlook
• Should possess strong work ethic
• Fluency in English, both verbal and written
• Commitment to Save the Children values

Additional job responsibilities

• The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within the reasonableness of their level of skills and experience.

Equal Opportunities

• The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.

The Role

We are seeking a passionate IT Intern to join our team in Nairobi, Kenya. This role offers a unique opportunity to gain valuable experience in a fast-paced environment while supporting our critical work with children.

Responsibilities

• Technology Innovation (10%)
  • Collaborate with staff to identify needs for new or improved IT systems.
  • Document existing and new systems clearly and efficiently.
  • Assist with implementing and troubleshooting IT innovations.
• End User / Technical Support (60%)
  • Provide daily IT support to staff on computers, applications, and IT systems.
  • Develop training materials and conduct training sessions on hardware and software usage.
  • Troubleshoot and resolve technical issues via email, phone, and other communication methods.
  • Perform preventive and corrective maintenance on desktops, laptops, scanners, projectors, and network equipment.
  • Support IT security and data protection training.
  • Assist with deployment of new systems and applications within the Nairobi office.
• IT Helpdesk (30%)
  • Utilize the internal IT incident reporting system to log and manage support requests.
  • Document issues raised and actions taken for resolution.
  • Escalate major hardware, software, or equipment problems to vendors or technicians.
  • Ensure timely resolution of support tickets within established KPIs.

Qualifications & Experience

• Minimum Advanced Diploma or Degree in Information Technology or a related field.
• Familiarity with User Experience (UX) Research & Design and Design Thinking Process (a plus).
• Passionate about Business Process Automation, Analytics, and/or innovation.
• Experience with one or more general-purpose programming languages.
• Basic knowledge of visualization tools like Power BI (a plus).
• Familiarity with Microsoft Platforms (SharePoint, Power Apps).
• Basic understanding of System Administration and Networking.

ROLE PURPOSE: 

Under the supervision of the Senior HR Coordinator with dotted line to the Administration Officer. The role holder will support the Human resource and Administration department with several tasks.

In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly.

SCOPE OF ROLE:

Reports to: Senior HR Coordinator

KEY AREAS OF ACCOUNTABILITY :

 Human Resources Responsibilities

• Maintain and update employee databases.
• Ensure compliance with company policies.
• Training and Development – Track attendance and feedback from training programs.

Record Management Responsibilities under the leadership of the HR Assistant support with:

• Organize and update physical and digital personnel files.
• Ensure confidentiality and secure storage of sensitive documents.
• Accurately input employee and administrative data into HR systems.
• Regularly audit records for accuracy and completeness.
• Archive outdated records according to company policy and legal requirements.
• Assist in digitizing paper records for easier access and backup.
• Ensure to Handle confidential information with discretion.
• Retrieve records for audits, reporting, or management requests.
• Generate reports from HR systems or spreadsheets as needed.

Casual Contracting:

• When needed Support HR Officer in the drafting of Volunteers contract for Nairobi Office and submitting for review and approval.
• Support the HR Officer is uploading the Volunteer data in VMS.
• All staff must ensure the way they are carrying out their work is not putting children at risk (or further risk).
• All staff have an obligation to ensure they fully understand the provisions of the Child Safeguarding Policy, the Code of Conduct and related policies. They must conduct themselves in accordance with the rules of the Child Safeguarding Policy, in their personal and professional lives – which includes reporting suspicions of child abuse.

Administrative Responsibilities

• Support the Admin team with Office Management
• Support the Admin team maintaining office supplies and placing orders.
• Schedule and organize meetings and appointments.
• Prepare meeting agendas and take minutes in department meetings.
• Support with the Admin Data Entry and Reporting

BEHAVIOURS (Values in Practice)

Accountability:

• Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values.
• Holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.

Ambition:

• Sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same.
• Widely shares their personal vision for Save the Children, engages and motivates others.
• Future-oriented, thinks strategically and on a global scale.

Collaboration:

• Builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters.
• Values diversity, sees it as a source of competitive strength.
• Approachable, good listener, easy to talk to.

Creativity:

• Develops and encourages new and innovative solutions.
• Willing to take disciplined risks.

Integrity:

• Honest, encourages openness and transparency; demonstrates highest levels of integrity.

QUALIFICATIONS 

Degree level qualification in Human Resources or equivalent.

EXPERIENCE AND SKILLS

• Member of IHRM.
• Willingness to learn new skills and motivation to participate in the learning experience.
• A high degree of self-motivation, positive attitude, drive and the ability to contribute to a multi-cultural, team-based work environment.
• Strong networking capacity and excellent interpersonal skills.
• Ability to multitask; work flexibly, creatively and under pressure in response to needs or changing demands.
• Extremely well organized.
• Highest ethical standards.

Additional job responsibilities

The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

Equal Opportunities 

The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.

Child Safeguarding:

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

Safeguarding our Staff:

The post holder is required to carry out the duties in accordance with the SCI anti-harassment policy.

Health and Safety:

The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.

ROLE PURPOSE: 

To effectively implement child protection interventions in Kakuma refugee camp. He/she will ensure quality delivery of programmes and maintenance of high professional standards of all project implementation. The role holder is charged with maintaining accurate files for project records, beneficiary lists and ensuring timely submission of all project reports and transaction documents to relevant internal departments for processing.

KEY AREAS OF ACCOUNTABILITY:  

Program Planning:

Program Implementation:

• Conduct high quality assessments including best interest assessment/determination for vulnerable children and other children at risk and ensure presentations to the BID Panel.
• Assist in implementation of decisions relating to children made by the BID and psychosocial panel.
• Planning and implementation of child protection project activities- Planning for purchase requisition, beneficiary selection and record keeping.
• Support in the monitoring and identification of beneficiaries in the project implementation sites.
• Maintain up-to-date individual case files, data and information relating to refugee child protection and progressively generate appropriate periodic reports on trends and activities.
• Liaise with and support partners in refugee child protection through activities such as capacity building and inform and participate in relevant network and coordination forums
• Identify and strengthen Community structures through engaging community leaders, camp management and other stakeholders to ensure that the survivors receive adequate support at the community level.
• Lead the implementation of the counselling including training and provision of ongoing counselling support to the targeted beneficiaries.
• Ensure that project activities are implemented in accordance with the approved work plans and with the involvement of partners and concerned stakeholders at all levels.
• Ensure project activities are implemented in the most efficient, effective and sustainable manner
• Assist the Project coordinator in the development and implementation of a modality of strengthening and improving management of school’s committees and pupils through community mobilization and improvement of training materials and programs
• Ensure effective and efficient distribution of textbooks and other instructional materials to target schools
• Conduct regular data collection using existing tools in order to track project performance on indicators and measure overall impact and for donor reporting purposes and make recommendations on the improvement of these tools
• Ensure that good practices and lessons are documented and shared with the MEAL team and the education team for replication and wider dissemination
• Travel to all project sites to conduct regular monitoring of projects quality together with other project team members

Reporting, Monitoring & Evaluation:

• Ensure that field-based monitoring data and information is collated regularly and made available to Protection Coordinator and the MEAL Team for reporting and monitoring purposes.
• In collaboration with the MEAL Team, focus on project data collection to generate practical information that can be used for ongoing program decision-making while also capturing results at the impact level
• Assist the Protection Coordinator in preparation of periodic progress reports in a timely manner for both internal and external use

Program Support Operations: 

• Coordinate with other departments to ensure operational systems are in place to support field activities including logistics (transport, warehousing and asset management), procurement, security and administration
• Coordinate with other SCI programs/sectors to ensure integration and that the project runs smoothly and efficiently and draws from best experiences and lessons for improved programming

SKILLS AND BEHAVIOURS (our Values in Practice)

Accountability:

• Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
• Holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved

Ambition:

• Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development and encourages others to do the same
• Widely shares their personal vision for Save the Children, engages and motivates others
• Future orientated, thinks strategically

Collaboration and Collaboration:

• Represent SCI inter-agency coordination meetings when the Child Protection Coordinator is not available
• Establish good working relationship with respective local authorities, implementing partners, school managements and target communities.
• Work with the ministry of education officials.
• Teachers Training institutions on the school-based teacher training for future engagement to train teachers in a more efficient and effective way
• Build and maintain effective relationships with the education team, other colleagues, members and external partners and supporters

Creativity:

• Develops and encourages new and innovative solutions
• Willing to take disciplined risks

Integrity:

• Honest, encourages openness and transparency

Safety and Security:

In close collaboration with the Safety and Security Manager and the Dadaab focal point, proactively monitor the political, military and security situation at local level and regularly report on its potential impact on SC’s activities.

QUALIFICATIONS AND EXPERIENCE

• Minimum of Bachelor’s Degree in (Psychology, Clinical Psychology, Counselling Psychology)
• Must have in depth technical expertise in case management and psychosocial support -paediatric counselling to children at risk including Unaccompanied children and separated children (UASCs)
• Experience in providing trauma counselling
• Experience and technical knowledge in establishing community-based child protection networks including foster careers, committees etc.
• Knowledge of international and national child protection standards and instruments
• Excellent analytical and writing skills; cultural sensitivity and respect for diversity
• Excellent interpersonal skills and demonstrated ability to establish effective and working relations with local partners and other stakeholders
• Strong self-starter, able to take initiative and adapt to changing circumstances and priorities
• Positive attitude towards community work with emphasis on the ability to learn from communities and support participatory, innovative approaches to problem solving
• Excellent communication skills and a willingness to be respectful, kind, sensitive and empathise with all children and their carers
• Fluent in written and spoken English, Kiswahili and the local language in the camps and the host community
• Good report writing skills
• Commitment to Save the Children’s Child Protection Policy.