Vacancies at Technical University of Mombasa (TUM)

TUMEL/HR&ADM/CASHIER/15/01/2025 

Reporting to: Assistant Finance Officer

• The Cashier will serve as a front office of the Finance Department. The cashier will be receiving payments, issuing receipts and keeping track of all cash and credit transactions.
• He/She will ensure that all the TUM Hotel & Conferencing bills are processed and settled according to the Finance Policy.
• They will work closely with the Food and Beverage (F&B) Supervisor and the Assistant Finance to ensure all the company income generating units sales are accurately administered.

Key Duties and Responsibilities:

• Receive and bank revenue daily;
• Track and reconcile bank statements;
• Record all payments and receipts in ledgers;
• Processing of Invoices;
• Posting of entries in various ledger;
• Assist in revenue collection;
• Maintenance of financial records; and
• Carry out other duties and responsibilities as may be assigned from time to time by other persons in authority.

Professional] Qualifications and Requirements:

• Must possess a Diploma in Accounting or its equivalent from a recognized institution;
• Must have served for a minimum of 1 year in the field of Accounting and Finance:
• Working experience with Enterprise Resource Planning (ERP) Systems will be an added advantage;
• Good knowledge of accounting and bookkeeping procedures;
• Should possess advanced MS Excel skills; and
• Must be computer literate

Key Personal Attributes

• Must display high integrity, professionalism, objectivity, confidentiality, and reliability;
• Excellent written and spoken English;
• Accuracy and strong attention to detail;
• Proactive approach to work, self-motivation, and a team player;
• Proficiency in Microsoft Office (creating spreadsheets and using financial functions);
• Excellent interpersonal skills, and ability to deal with people from different cultures;
• Possess excellent communication skills; and
• Good organization skills.

Key Skills & Attitudes

• Solid written and verbal communication skills;
• Fluency in English;
• Ability to maintain a positive, friendly attitude even under high pressure; and
• Professional attitude and appearance

TUMEL/HR&ADM/FO/15 /01/2025
Reporting to the Managing Director

• The Finance Officer will be responsible for the overall financial activities of the company, create forecasting models, assess risk in investments, and ensure all accounting activities comply with relevant laws and regulations.
• The Finance Officer will ensure proper maintenance of TUMEL financial records and accounts and the smooth functioning of all TUMEL finance operations.
• The Finance Officer will also be in charge of processing and recording all financial transactions; financial reporting to the Board and Management; managing relationships with suppliers and partner organizations; and ensuring the company meets its statutory and regulatory obligations on time, among other responsibilities.

Key Duties and Responsibilities

• Ensure the development of financial policies to guarantee a standardized system of operations in the management of the Enterprise finances;
• Preparation of the quarterly reports and financial statements for submission on or before the statutory deadline;
• Develop and maintain timely and accurate financial statements and reports that are appropriate for the organization and in accordance with generally accepted accounting principles.
• Develop, implement, and ensure compliance with internal financial and accounting policies and procedures;
• Ensure all payments are correctly authorized, recorded, and paid;
• Ensure monthly reconciliation of all bank accounts done;
• Ensure all financial transactions are correctly recorded in the accounting system
• Prepare monthly financial management accounts;
• Review monthly results and implement monthly variance reporting;
• Oversee the bookkeeping function including maintenance of the general ledger, accounts payable, accounts receivable and payroll;
• Update the Board and Management regarding changes in legislation or regulations that may affect the Enterprise’s business operations;
• Advise senior management on all situations which have the potential for a negative impact on internal controls or financial performance;
• Ensure statutory deductions and other remittances are executed on time;
• Manage the acquisition of capital assets and ensure that assets are properly recorded, amortized, and disposed of as appropriate;
• Support Management in preparation of the annual budget and project-specific budgets
• Ensure timely financial reporting;
• Ensure up-to-date company assets record and insurance cover;
• Facilitating internal and external audits and implementing recommendations of audit management letters implementing recommendations of accounting, systems and compliance audits;
• Ensure participation of Finance Department staff in continual training programs and career advancement;
• Evaluation of staff in the Finance Department to ensure adherence to the performance targets; and
• Perform any such other duties as may be assigned or delegated by the Managing Director.

Professional Qualifications, Requirements and Experience

• Bachelor’s Degree in Commerce {Accounting/Finance option} OR Bachelor’s Degree in Accounting/Finance OR Business Administration{Accounting/Finance option} OR equivalent qualification from a recognized institution;
• Must have served for a minimum of 5 years in the field of Accounting and Finance;
• Must be a CPA (K) or equivalent and be a member of the Institute of Certified Public Accountants (ICPAK);
• Audit background is an added advantage;
• Working experience with QuickBooks and any other Enterprise Resource Planning (ERP) System will be an added advantage;
• High attention to detail and excellent analytical skills; and
• Experience with iTax system and the month-end/year-end close process.

Personal Attributes

• Excellent written and spoken English.
• Accuracy and strong attention to detail
• Proactive approach to work, self-motivation and a team player.
• Proficiency in Microsoft Office
• Excellent interpersonal skills, and ability to deal with people from different cultures.
• Flexibility to work and adapt to changing demands and circumstances.
• Ability to train basic skills in Finance for Non-Finance Personnel.
• Possess excellent communication skills.
• Good organizational skills.
• Excellent decision-making ability.
• Able to supervise staff.
• Must display a high level of integrity and reliability.
• Must have good interpersonal attributes.

TUMEL/HR&ADM/IA/15/01/2025
Reporting to: Managing Director

• The Internal Auditor will be responsible for planning, developing and monitoring the implementation of internal audit strategies and annual audit plans for the company; perform duties in planning, managing and conducting operational and compliance audits; develop comprehensive reports of findings and recommendations; provide professional recommendations in formulating policies and procedures to ensure a sound system of internal control and compliance; develop and implement risk management policies and guidelines and fraud detection and prevention.

Key Duties and Responsibilities:

• Evaluate the company’s compliance program;
• Evaluate how well risk management is being handled within the company – evaluating information security and risk exposures;
• Reporting on risk management issues;
• Performing an analysis of how the company will perform in the case of business interruption;
• Providing continued education and advice to different business units and teams regarding compliance and risk assessment;
• Anticipating emerging issues through data and assessment;
• Communicating with a variety of stakeholders; and
• Perform any other duties and responsibilities as may be assigned from time to time by your immediate supervisor or other persons in authority.

Professional Qualifications and Requirements:

• Bachelor’s Degree in Commerce {Accounting /Finance option}, Auditing, Accounting, Finance, Business Administration {Accounting/Finance option} or equivalent qualification from a recognized institution.
• CPA-K holder.

We are committed to providing excellent services an

• Membership to the Institute of Certified Public Accountants of Kenya {ICPAK} or relevant professional body.
• Possession of Computerized Information System Audit {CISA} certification will be an added advantage.
• At least five {5} years’ experience in the grade of Internal Auditor or a comparable and relevant position.
• Demonstrate merit and show ability as reflected in work performance and results
• Analytical thinker with strong conceptual and problem-solving skills.
• Meticulous attention to detail with the ability to multi-task.
• Ability to work under pressure and meet deadlines.
• Ability to work independently and as part of a team.
• Excellent documentation, communication, and IT skills.
• Advanced computer skills in MS Office, accounting software, and databases.
• Ability to manipulate large amounts of data and to compile detailed reports.
• Proven knowledge of auditing standards and procedures, laws, rules, and regulations.
• High attention to detail and excellent analytical skills.
• Sound independent judgment.

Key Personal Attributes

• Must display high integrity, professionalism, objectivity, confidentiality, and reliability.
• Good knowledge of the Laws of Kenya
• Excellent written and spoken English.
• Accuracy and strong attention to detail.
• Proactive approach to work, self-motivation, and a team player.
• Proficiency in Microsoft Office (creating spreadsheets and using financial functions).
• Excellent interpersonal, planning, organizing, and coordinating skills.
• Possess excellent communication skills.
• Good organization skills.

TUMEL/HR&ADM/CLN/15/01/2025
Reporting to: Cleaning Supervisor

• We are looking for experienced Cleaners to join our team.
• The ideal candidate should have relevant professional cleaning experience, and is efficient in mopping, sweeping, dusting, vacuuming, and other custodial duties.
• We are looking for hardworking individuals to implement a high standard of cleanliness for our clients.
• You will work both on a team of cleaners and alone, so being able to collaborate with others, follow instructions from your supervisor, and stay on-task is key.

The ideal candidate must have proven working experience as a Cleaner.

Key Duties and Responsibilities:

• Cleaning of surfaces and floors in allocated classrooms, corridors, offices;
• Specialized cleaning in class rooms to include, kitchens, engineering labs woodwork room and workshops;
• Cleaning of other buildings within the Institution e.g., Halls and Hostels;
• Mopping and making safe any water or spills on floors;
• Safe removal of waste and litter to allocated disposal points, taking particular care with liquids, broken glass or other substances which may be unsafe to staff and other stakeholders;
• Cleaning, maintenance and storage of all cleaning materials and equipment;
• Cleaning of toilets, urinals, sinks, tiles, wash hand basins etc. must be cleaned and disinfected at appropriate intervals;
• Cleaning of windows in allocated areas to be cleaned regularly;
• Plant or maintain vegetation through activities such as mulching, fertilizing, watering, mowing, or pruning in the environment area;

We are committed to providing excellent services and products a

• Reporting any damage or hazard;
• Ensuring all containers of cleaning agents are correctly labeled before use and are used safely and in compliance with manufacturers’ written instructions and all chemicals are stored safely when not in use;
• Ensure mops, cloths etc. are washed and left to dry as appropriate;
• Undertake cyclical deep cleaning which encompasses a range of activities;
• Preparation of special occasions to include any cleaning requirement necessary during and after occasion;
• Flexible attendance patterns may be necessary;
• Additional class rooms may be added to the Enterprise in the future and will come under the remit of cleaning duties;
• Supporting the company/ organization Green Policy of Recycling and Waste disposal;
• Compliance with the Health and Safety practices of the School/College; and
• Perform any other duties and responsibilities as may be assigned from time to time by your immediate supervisor or other persons in authority.

Professional Qualifications and Requirements:

• Must possess the following: Kenya Certificate of Secondary Education (KCSE) or its equivalent qualification from a recognized institution and a Valid Health Certificate. OR
• Kenya Certificate of Primary Education and at least six (6) months of working experience as a Cleaner.
• Aged between 25 – 35 years.

Key Personal Attributes

• Possess good communication skills;
• High Integrity;
• Attention to detail;
• Ability to follow instructions;
• Time-management skills;
• Physical stamina;
• Able to pass a background check/drug screening;
• Good interpersonal skills; and
• Team player.

How to Apply

Application letters accompanied by copies of a National Identity Card, a CV, relevant certificates and testimonials submitted in soft copy to email: applications@tumel.co.ke or in hard copy and submitted to the office of the Human Resource and Administrative Officer not later than 31 January 2025 by 5:00 pm.