Job Vacancies at Flexi Personnel

Careers at Flexi Personnel – a dynamic and forward-thinking company specialising in providing innovative Human Resource solutions. We pride ourselves on our commitment to excellence, and our Business Development team is at the forefront of driving our growth and success.

Checker Clerk
Transport Dispatch Coordinator
Motorcycle Assembly Technician
Finance and Administration Assistant

Checker Clerk

Job Vacancies at Flexi Personnel

JOB PURPOSE

The Checker Clerk will ensure that all the trucks are checked to client’s protocols. Also, to ensure the process is executed in a safe, efficient manner and all necessary documentation and data is in place and in line with the objectives of the Business Unit and any other duties as per management’s discretion.

KEY DUTIES AND RESPONSIBILITIES

Analyze and understand health and safety related risks for drivers – both own fleet and subcontracted, take action to reduce or eliminate these risks.
Ensure always safe, secure, clean, and fair work environment
Ensure compliance to the drivers, understand, and comply to all site rules and regulations
Ensure all drivers – own fleet and subcontracted at KBL are safety compliant ( PPE requirement and follow through to ensure adherence)
Check and verified goods are well stacked as per truck on a proper wooded pallet before loading the truck.
Count and reconcile all packages being loaded in a truck.
Ensure truck is properly sealed before dispatch.
Timely escalate any issues arising to the truck on duty or engage the Transport Lead.
Ensuring all trucks are loaded accurately as per order quantity
Supervise loading and offloading process
Ensure driver is issued with all relevant documents i.e. ERN/GRN and Hauler Copy
Ensuring that all drivers hand in their PODs within the set times and any notable issue reported /captured immediately
Ensure all non-conforming goods/product do not get loaded into the truck i.e. Shots/breakages
Provides feedback channels for drivers – both own and subcontracted to enable active contribution to the improvement and development of the operation
Assist in supervising the drivers to ensure they actively support the loading process and queue/dock of trucks to gain access into NCD loading/offloading bays immediately they are called upon
Have the ability to make decisions in a fast-paced environment, communicate information clearly incase of any delays from clients in loading products /offloading empties.
Record and maintain data related to the day’s work load.
Ensure goods are well placed in the trucks and sealed
Always ensure cartons and pallet conform to the standards required and free from damages
Follow instructions and prioritize tasks based on production and shipping schedules.

EDUCATION QUALIFICATIONS, EXPERIENCE, SKILLS, AND TRAITS

High school/secondary education
Data Clerical work experience
Diploma/Certificate in Logistics/Freight Forwarding and Purchasing & Supply Chain – Desirable
University Graduate – Desirable
Holder of a valid driving license – Desirable
Any other requirements
- Flexibility to work in shift patterns
- Ability to work in a physically demanding environment

Specific skills and competency

The ability to load stocks that conform to the required standards, reconcile stocks, document preparation, multi-task and customer knowledge.
Good analytical and numerical skills
Excellent communicator (verbal & written)
Computer literate and proficient in Microsoft office suite
Knowledge of customs requirements

Transport Dispatch Coordinator

Job Vacancies at Flexi Personnel

JOB PURPOSE

Transport Dispatch Coordinator is to coordinate and optimize the movement of goods through efficient route planning and effective communication with drivers. The role is crucial in ensuring on-time deliveries, minimizing transportation costs, and maintaining a smooth flow of operations.

KEY DUTIES AND RESPONSIBILITIES

Efficiently plan transportation routes to maximize delivery efficiency, considering factors such as distance, traffic, and time constraints.
Optimize routes to minimize fuel consumption, reduce transit times, and enhance overall cost-effectiveness.
Communicate with drivers to provide detailed instructions regarding routes, schedules, and any special delivery requirements.
Monitor driver progress and address any unforeseen challenges or deviations from the plan promptly.
Utilize transportation management systems (TMS) and tracking tools to monitor the real-time status of shipments and vehicles.
Respond swiftly to disruptions, traffic incidents, or other issues affecting the transportation schedule.
Act as a central point of contact for drivers, internal teams, and external stakeholders.

EDUCATION QUALIFICATIONS, EXPERIENCE, SKILLS, AND TRAITS

High school/secondary education
Tally, inbound documentation clerk and dispatch coordination work experiences
Certificate/Diploma in Logistics/Freight Forwarding and Purchasing & Supply Chain – Desirable
University Graduate – Desirable
Holder of a valid driving license – Desirable
Any other requirements
- Flexibility to work in shift patterns
- Ability to work in a physically demanding environment

Specific skills and competency

The ability to conform to the required standards, reconcile stocks, document preparation, multi-task and customer knowledge.
Good analytical and numerical skills
Excellent communicator (verbal & written)
Computer literate and proficient in Microsoft office suite
Knowledge of customs requirements

Motorcycle Assembly Technician

Job Vacancies at Flexi Personnel

As Motorcycle Assembly Technician, you will be for assembling, testing, and ensuring the quality of electric motorcycle is maintained. You will be required to have technical expertise, precision, and adherence to safety standards to produce reliable best quality electric motorcycles.

KEY DUTIES AND RESPONSIBILITIES

Assemble electric motorcycles according to assembly instructions, while observing the standard operating procedures.
Install and connect various motorcycle components, including motors, batteries, controllers, wiring, and frame parts.
Ensure all components are securely fitted and function correctly.
Quality Control, perform thorough inspections during and after assembly to ensure compliance with quality standards.
Identify and rectify defects or issues in the assembly process.
Electrical and Mechanical Testing, conduct electrical tests to verify proper installation and functionality of electrical systems.
Perform mechanical tests to ensure the integrity and performance of assembled motorcycles.
Troubleshooting and Repairs, Diagnose and repair issues related to electrical and mechanical components.
Utilize torquing, diagnostic tools and equipment to troubleshoot problems effectively.
Safety and Compliance, adhere to safety protocols and guidelines to prevent accidents and ensure a safe working environment.
Ensure compliance with industry standards and regulatory requirements.
Documentation and Reporting, Maintain detailed records of assembly processes, test results, self certification and any deviations from standard procedures.
Continuous Improvement, participate in continuous improvement initiatives to enhance production efficiency and product quality.
Provide feedback and suggestions for process optimization.

EDUCATION QUALIFICATIONS, EXPERIENCE, SKILLS, AND TRAITS

Certificate/Diploma in automotive or motorcycle assembly. Or equivalent technical certification in automotive technology, electrical engineering, or a related field preferred.
OSHA or other safety certifications related to vehicle manufacturing and assembly will be an added advantage.
Minimum of 1 year of experience in motorcycle assembly, automotive manufacturing, or a related field.
Proficiency in assembling and testing electric motorcycles or similar vehicles
Experience with mechanical assembly and troubleshooting.
Familiarity with torque tools, diagnostic tools and testing equipment.
Attention to detail and a high degree of precision
Strong problem-solving abilities and troubleshooting skills
Ability to work independently and as part of a team.
Excellent communication skills for reporting and documentation.
Ability to perform repetitive tasks and manual dexterity for small component assembly. Capability to lift and handle motorcycle parts and related equipment.

Added advantages

Regular training on the latest electric motorcycle technologies and safety standards will be provided.
Opportunities for career advancement and specialization within the electric vehicle manufacturing industry.

Finance and Administration Assistant

Job Vacancies at Flexi Personnel

The position is based in Nairobi, Kenya and reports to the Finance Officer. The Finance and Administration Assistant will support the Freedom House office in Nairobi, which oversees Freedom House programs in Sudan. They will provide financial record-keeping, procurement, logistical, and administrative support for the Nairobi office.

DUTIES AND RESPONSIBILITIES

Maintain accurate financial records by organizing physical and digital files and ensuring easy access.
Reconcile and process invoices, manage accounts payable, and ensure timely payments.
Plan and organize logistics for trainings/workshops. Coordinate meetings, appointments, and travel arrangements for staff and program participants as needed.
Coordinate and maintain relationships with vendors relevant to the implementation of program activities.
Assist with maintaining internal controls to ensure compliance with financial policies and regulations.
Maintain Petty cash and ensure timely top up of the same.
Oversee daily office operations, including managing office supplies, equipment, and facilities in the most cost-effective manner.
Serve as a point of contact for internal and external communications
Provide administrative support to senior management and other departments as required.
Other duties as assigned by the Finance officer.

EDUCATION, PROFESSIONAL QUALIFICATIONS AND EXPERIENCE

Bachelor’s degree in accounting, finance, business, economics, or related field.
CPA Finalist.
Minimum 2 years of experience in a finance and administration related role
Prior experience working with the financial and grant compliance aspect of sub-grant programs preferred.
Strong ability to communicate effectively in English, Swahili, and Arabic, both verbally and in writing.
Knowledge of MS Office Suite and ERP finance software
Experience organizing logistics for conferences, workshops, and trainings.
Strong organizational and multitasking abilities
Attention to detail and accuracy in financial record-keeping.
Maintain documentation, and complete required forms.
Excellent communication and interpersonal skills
Ability to maintain confidentiality and handle sensitive information
Ability to manage multiple priorities and deadlines effectively.
Proactive in identifying issues and finding solutions.
Collaborative approach with the ability to work independently and as part of a team.