Payables Accountant at Twiga Foods

As a Payables Accountant at Twiga Foods,you will execute her/his responsibilities in a manner that facilitates efficient, timely and accurate measurement, classification, recording, and payment processing for purpose of meeting all company trade payment obligations, in the most cost and tax efficient way, in conformance with the company’s procure to pay policy and in compliance with all legal and tax requirements.

Key Responsibilities And Outcomes.

Procure to Pay

Post all supplier out-going payments into individual supplier ledgers and reconcile against all invoices and credit notes as listed in the approved supplier reconciliations to ensure that invoices and credit notes that have been paid have been closed off against payment to prevent double payment and misreporting of creditors ageing
Verifying that sufficient approvals have been applied to invoices forwarded for payments, in line with the Delegation of Authority matrix and that any variances to budgets are approved before any payments are made
Process payments in line with the set schedule and in alignment to monthly cash forecast
Confirm that suppliers of fresh produce are paid according to sourcing schedules and the applicable deductions made
Process all relevant Tax Returns in a timely and accurate manner (i.e., VAT, Withholding VAT, Withholding Tax, PAYE, Reverse VAT etc.) including all other relevant compulsory statutory payments e.g., NSSF, NHIF etc
Remit to all internal and external suppliers and other payees, proof of payments generated from Twiga banking platform supported by the remittance advise detailing the make-up of the payments. This is to ensure that suppliers are applying payments to the correct invoices and minimizing future outstanding reconciling items as well as ensuring no unreconciled debits in creditor accounts
Confirm that all supplier invoices and credit notes forwarded for reconciliation have been posted into appropriate supplier ledgers and general ledger accounts on the ERP and against correct cost centers
Reconcile all accounts payables against supplier statements, highlighting any reconciling items for follow up and resolution by Payables Assistant

Stakeholder Relationship Management

Manage relationships with internal and external stakeholders, ensure continuous and effective communication and provide prompt response and turnaround of queries

Document Management

Ensure tight control over source and payment documents and oversee the safe and orderly archiving of all payment and payment related documents for the time required to meet audit, legal and tax queries

Reporting

Reconcile and present assigned reports and audit schedules as per closing checklist to reporting team for the monthly, quarterly and annual reporting process.
Present comprehensive, accurate and informative reports with trends, insights, concerns, and recommendations clearly elaborated

Other

On a weekly/monthly basis, participating in the physical stock taking exercise for trading gods in conjunction with the wider accounting team
Participate in regular Fixed Asset verification and tagging exercise in the location(s) in conjunction with the wider accounting team
On a quarterly basis, participating in the business wide crate/pallet physical verification exercise and recommending write-offs losses

Self-management

Model Twiga’s culture and way of working
Proactively manage own performance and deliver performance objectives and outcomes set
Attend monthly 1-on-1 performance enablement discussions and quarterly performance reviews with the line manager, and institute corrective action where performance falls below expectation
Proactively manage own learning and development
Adhere to the annual leave plan agreed with the line manager
Adhere to people management policies

Compliance

Comply with all organization policies, procedures, and statutory guidelines. Minimize and mitigate risks to the organization and enforce zero-tolerance to non-compliance
Close gaps/lapses identified as an outcome of audits; risk and/or any other compliance review; investigations; or other assessment mechanisms and take corrective/preventive actions within the agreed timelines

Academic and Professional Qualifications

A bachelor’s degree from a recognized accredited university preferably in accounting, economics, commerce, or a related field
Qualified Accountant (CPA-2) or ACCA equivalent

Relevant Skills & Experience

At least three (3) years’ experience as a Payables Accountant – Trade / Non-Trade gained in a busy operational environment, with hands-on operational experience working with an ERP/substantial accounting software
Self-starter with advanced analytical, critical thinking, and problem-solving skills. Good organizational skills, able to prioritize and delivery objectives set within timelines given
Strong consultative and influencing skills with the ability to build strong working relationships across all levels and bring together stakeholders
Strong interpersonal, communication and presentation skills with the ability to communicate information, whether technical or non-technical to staff members and customers, in a clear and concise manner
Strong proficiency in Microsoft Word, Excel, PowerPoint
Results-oriented, flexible and adaptable to rapid change, with the comfort working in a fast-paced, high demand environment
Enthusiastic, decisive, pragmatic, resilient and forthright individual with a sense of urgency, and unquestionable integrity
Willing and able to travel