Graduate Trainee, Procurement at Science for Africa Foundation (SFA Foundation)
JOB PURPOSE
The Graduate Trainee, Procurement at Science for Africa Foundation (SFA Foundation), will play a key role in supporting the SFA Foundation’s procurement efforts. This one-year contract position offers an exceptional opportunity for a recent graduate to gain hands-on experience in procurement within a dynamic and fast-paced environment.
The successful candidate will work closely with the procurement team and will assist in the delivery of procurement activities including invoice management, invoice reconciliation, and sourcing of vendors among other tasks.
The ideal candidate should be adaptable, innovative and eager to learn.
PRINCIPAL DUTIES AND RESPONSIBILITIES
- Execute assigned purchase requests in the NetSuite system.
- Supporting Travel desk as assigned.
- Assist the procurement team in seeking and preparation of quotation analysis.
- Support in sourcing and tendering processes as assigned.
- Prepare Bid analysis/justification and relevant reports.
- Generate LPOs in the NetSuite system.
- Communicate procurement outcomes and decisions with vendors.
- Working with the Finance team to reconcile supplier invoices and provide vendor payment remittances.
- Following up with vendor for proper supplier documentation.
- Receiving invoices and updating the invoice tracker.
- Follow up with users to sign off invoices, prepare payment requests, submit to finance for payment and share payment notifications with vendors.
- Follow up with finance on suppliers’ VAT refunds and update the vendor.
- Updating relevant reports.
- Follow up with Suppliers for delays in deliveries or overdue LPOs.
- Maintain positive relationships with SFA Foundation suppliers.
- Maintain proper filing of fully executed contracts, LPOs, invoices, and procurement documents in the Document Management System (DMS).
- Perform any other duty as assigned.
Academic Qualifications
- A minimum of a bachelor’s degree in Procurement and Logistics or a related field from a recognised institution.
Professional Qualifications
- KISM/ CIPS membership
Experience
- Previous volunteer /experience in procurement and supply chain management
- Proficient use of computers, especially MS Office.
Knowledge, Skills, and Attributes
- Teamwork: Works as a supportive team member, recognises opportunities to grow the team, and proactively builds and manages relationships.
- Strong Communication and interpersonal skills.
- Strong analytical and problem-solving skills.
- Attention to detail and accuracy.
- Integrity, Professionalism, and ability to maintain confidentiality.
- Proficiency in Microsoft Office Suite, especially MS Excel
- Ability to work independently and as part of a team.
- Eagerness to learn and grow in a professional environment.
Personal Attributes
- Able to thrive in a fast-paced environment with shifting priorities.
- Demonstrates a strong willingness to learn and grow professionally.
- Ability to establish and maintain good working relations with individuals of different cultural backgrounds.
Key Result Areas
- Contract management
- Sourcing
- Vendor management
- Tender management
- Vendor invoice management
How to Apply
Should you meet the competencies above, please submit a cover letter and a current Curriculum Vitae not exceeding 5 pages including three professional referees to recruitment@scienceforafrica.foundation
Visit Here > Graduate Trainee
The cover letter should be no more than two pages long and explain why you are interested in this post and how your skills and experience make you a good fit.
The documents should be saved in MS Word or PDF in the following format: Your First Name-Your Last Name-Document Name-Date (mmyy) e.g., DeusWan-CV-092022-SFA Foundation or Deus-Wan-CoverLetter-092022-SFA Foundation.
THE DEADLINE FOR APPLICATIONS IS FRIDAY, 17 JANUARY 2025
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