Administrative Assistant at Farming Systems Kenya (FSK)

Farming Systems Kenya (FSK) is a registered Faith Based NGO that has been operating in Kenya since
1981 to reduce poverty through agricultural and community development interventions. The organization works with and supports small-holder farmers to improve their productivity and incomes.

FSK wishes to recruit a competent, qualified and result oriented person to fill the position of
Administrative Assistant to be based at Nakuru Office.

He/she will report to the Senior Accountant and will undertake the following responsibilities.

Front Office Support:

Ensure the front office reception and overall office environment are kept clean, organized, and welcoming at all times
Welcome and assist visitors, ensuring a positive and professional first impression
Handle incoming and outgoing correspondence, ensuring timely distribution and processing.

Administrative Support:

Respond to inquiries from clients and visitors in a courteous and helpful manner.
Assist in filing and archiving documents.
Support staffs leave management and ensure accurate record-keeping.
Provide logistical support for staff accommodation arrangements.
Assist in planning and organizing events, workshops, or conferences.
Prepare periodic reports on administrative activities and processes.

Procurement Duties:

Assist in sourcing and evaluating suppliers to meet procurement needs.
Prepare and manage procurement documentation, including purchase orders and supplier contracts in consultation with Senior Accountant
Oversee the maintenance of FSK properties and coordinate repairs with service providers.

Facilities Management:

Ensure the availability of essential services (utilities, internet, and telephone), supplies, and amenities for staff and visitors.

Executive Support:

Handle correspondence related to the Executive Director’s office and other duties as assigned.
Draft, edit, and proofread letters, reports, presentations, and other documents on behalf of the Executive Director

Safety and Compliance:

Address employee safety concerns and ensure compliance with safety standards.

Other Duties:

Perform any other duty as may be assigned by supervisor or designee from time to time

Qualifications:

University Degree/Diploma in Business Administration, Management, Human Resource, or a related field from a recognized institution.
Minimum of 3 years of working experience in a busy environment.

Knowledge and Skills:

Strong attention to detail and organizational skills.
Excellent command of English and Kiswahili.
Proficiency in MS Word, Excel, PowerPoint, and Email Outlook.
Highly developed planning and multitasking abilities.
Strong interpersonal and communication skills.
General understanding of HR and procurement procedures is an added advantage.
Ability to work under pressure with minimal supervision in a multicultural environment.
Self-motivated, welcoming, punctual, reliable, and a team player.

How to apply

Qualified and interested candidates are invited to submit their Motivation letter, Curriculum Vitae (CV), Copies of relevant academic and professional certificates/testimonials and a reference letter from your pastor.

Applications should be sent via email to the address below.

Please clearly indicate the position title “Administrative Assistant” in the subject line and include your salary expectations.

Address Applications To:

The Executive Director
Farming Systems Kenya
P.O. Box 2816-20100
Nakuru

Email: vacancies@farmingsystemskenya.org