Administrative Assistant at TotalEnergies Kenya

Candidate Profile

• Bachelors degree in a business related field
• At least 3 years’ experience in a similar role
• Planning & Organizational Skills

Activities

• Diary Management: Coordinating the department manager’s diary and office functions.
• Travel & Accommodation: Co-ordinating travel & accommodation for the departmental staff, as well as delegates on mission to the affiliate.
• Leave & Organogram Management: Preparing and following up the Departmental Leave Plans and ensuring update of the departmental organograms.
• Depots Coordination: Coordinating depot requirements / housekeeping at depots, physical movement and storage of unused furniture/files.
• Documents Management: Managing the entire chain of documents movement including digital archiving of records.
• Supporting the Department’s Employees: Managing telephone enquiries and handling of correspondence in their absence
• Stationery Management: Ordering and distributing stationery for the department based on requirements
• Support HR Campaigns: Follow-up on ongoing HR programs in the department to ensure timely completion
• HSEQ: Observing safety and security as prescribed by HSEQ guidelines.

Context & Environment

• Administrative support for departments with spread over a large geographical area.

Additional Information

• The position is responsible for administrative efficiency within the assigned department. This includes the co-ordination of all administrative roles and responsibilities for the department and interactions with all the other departments that support its activities.