Legal and Administration Assistant at Artcaffe – Cafe| Restaurant| Bar
WE ARE HIRING
Location: Artcaffé
We are seeking a versatile and dedicated Legal and Administration Assistant at Artcaffe Cafe Restaurant Bar to become the backbone of our operational and legal support functions. This is a pivotal role for someone who thrives in a fast-paced, multi-faceted environment and takes pride in ensuring precision, efficiency, and confidentiality in everything they do.
Your Role: The Operational Linchpin
As our Legal and Administration Assistant at Artcaffe Cafe Restaurant Bar, you will be the central point for a diverse range of critical tasks. You will ensure our legal documentation is impeccable, our administrative processes run seamlessly, and our team is supported with top-notch travel and information management. Your work will be essential to the smooth and compliant operation of our entire organisation.
Key Responsibilities:
Legal & Contract Support:
- Draft, review, and manage contracts, Service Level Agreements (SLAs), tenancy, and lease agreements, ensuring full compliance with legal and regulatory standards.
- Handle insurance claims and diligently follow up for compensation.
- Maintain and organise all legal documents, contracts, and lease/insurance schedules.
- (For Paralegals) Your expertise will be highly valued in providing crucial legal administrative
support.
Administrative Excellence:
- Act as a key liaison between branches and departments, ensuring clear communication.
- Manage office correspondence, including drafting, dispatch, and tracking.
- Oversee the procurement of office supplies and equipment, maintaining positive supplier
relationships. - Support the onboarding process for new team members.
Travel & Logistics Coordination:
- Coordinate all employee travel, including flight bookings, hotel reservations, airport transfers, and
visa procurement. - Manage the invoicing and payment process for all travel arrangements.
Information Management:
- Develop and maintain sophisticated company databases and filing systems (both physical and digital) for easy retrieval of information.
- Lead the yearly archiving and documentation process, ensuring all records are accurately indexed
and stored.
Supervision
- Manage and support assigned administrative staff.
What We’re Looking For:
- A Higher Diploma or Bachelor’s degree in Business Administration, Management, or a related field.
- A Degree in Law will be a distinct advantage.
- Minimum of 5 years of experience in a similar, multi-faceted administrative role, preferably with
legal responsibilities. - Paralegals are strongly encouraged to apply.
- Proven experience in archive management or real estate is a plus.
- High proficiency in Microsoft Office Suite (Word, Excel, Outlook).
The Perfect Candidate Will Be:
- Meticulously Organised: Your accuracy and thoroughness are second to none.
- An Excellent Communicator: You possess strong written and verbal communication skills.
- A Master Multitasker: You can prioritise effectively and maintain attention to detail under
pressure. - Discreet & Proactive: You handle sensitive information with utmost confidentiality and are always
one step ahead, anticipating needs. - A Continuous Learner: You are eager to develop your skills and take on new challenges.
How to Apply as a Legal and Administration Assistant at Artcaffe
Submit your resume and a cover letter to hr@artcaffe.co.ke, with the subject “ACBLLAS-092025” as the subject line.
Visit Here > Vacancies at Artcaffe
Application Deadline: 17th Sep 2025
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